Recruiting Operations Specialist

Redwood Software

Recruiting Operations Specialist enhancing talent acquisition systems and improving candidate experience. Driving efficiency and providing tools to the recruiting team at Redwood Software.

Posted 5/29/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Champion an AI-first approach to recruiting operations — proactively identifying opportunities to leverage AI tools for workflow automation, candidate screening, scheduling, and reporting, and helping the broader TA team build confidence and fluency with emerging technology.
Own and optimize Greenhouse as our ATS administrator — maintaining data integrity, enforcing best practices, and evaluating new tools that can meaningfully improve recruiting outcomes.
Partner with Talent Acquisition, People Systems, and IT teams to optimize recruiting technology infrastructure and integrations.
Maintain Workday as the source of truth for requisitions in partnership with Finance and People Ops.
Build and maintain dashboards that give stakeholders real-time visibility into pipeline health, time-to-fill, source effectiveness, and other key hiring metrics.
Partner with Finance on headcount alignment, requisition tracking, and workforce forecasting.
Support compliance reporting and audits by maintaining accurate recruiting documentation and records.
Own Redwood’s Employee Referral Program ensuring a positive experience for referrers and candidates.
Manage Offer Process & Background Check Verifications for NA & EMEA candidates.
Audit, document, and continuously improve recruiting workflows end-to-end — from requisition creation through onboarding handoff — ensuring consistency and scalability as the business grows.
Develop process documentation and deliver training to Recruiters and Hiring Managers.
Identify friction points in the candidate journey, implement improvements that raise engagement and satisfaction at every touchpoint.
Coordinate and manage interview scheduling for high priority roles across candidates, recruiters, hiring managers, and interview panels to ensure a seamless hiring process.
Manage relationships with recruitment agencies, job boards, and background check providers — including contract negotiation and SLA oversight.
Ensure recruiting practices remain compliant with data privacy regulations and internal policy.
Partner with Procurement to create Purchase Orders and process invoices within Workday.

Requirements

What you’ll need

3+ years in Recruiting Operations or a similar HR operations role
Hands-on experience with ATS systems; Greenhouse and Workday familiarity a plus
Strong analytical skills with the ability to translate data into actionable recommendations
Proven project management ability — you can drive multiple workstreams simultaneously without dropping the ball
Experience managing external vendors and holding them accountable to performance standards
Clear, structured communication — written documentation and stakeholder training come naturally to you
A strategic mindset: you don't just execute; you ask whether we're doing the right things in the first place
An AI-first orientation — you're curious about and experienced with AI-powered tools, and you default to exploring how automation and intelligent technology can solve problems before reaching for manual solutions.
Bachelor's degree or equivalent experience

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements
Professional development

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

recruiting operationsdata analysisproject managementworkflow automationcandidate screeningoffer process managementbackground check verificationcompliance reportingprocess documentationtraining delivery

Soft Skills

analytical skillsstructured communicationstrategic mindsetrelationship managementproblem-solvingstakeholder trainingvendor managementmulti-taskingengagement improvementattention to detail

Certifications

Bachelor's degree