Red Hat

Executive Assistant, Project Coordinator

Red Hat

full-time

Posted on:

Location Type: Remote

Location: Texas • United States

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Salary

💰 $34 - $54 per hour

Job Level

Lead

About the role

  • Plan and attend management meetings, manage the agenda setting, and maintain the actions register
  • Create an annual schedule of internal meetings and plan for the year in advance, e.g., quarterly business reviews (QBRs) and sales meetings
  • Plan and ensure quarterly performance review sessions for the Leader and management team
  • Manage and track key projects and monitor deliverables on behalf of the Leaders - monitor; track and remind of impending deadlines
  • Ensure that relevant meetings are being noted in the system
  • Create business presentations from Leader’s ideas and notes for them to present during key customer or internal management meetings
  • Arrange, attend, and be responsible for recording the minutes of quarterly management meetings; arrange QBRs
  • Ensure the calendar is managed to maximize effective use of time and to allocate time to critical areas as needed
  • Arrange relevant conference room bookings, hospitality, etc.
  • Book all travel with schedules and supporting documents using appropriate Red Hat’s tools
  • Collaborate with the Talent Acquisition (TA) team to ensure a positive candidate experience
  • Manage expense reports and purchase orders using Red Hat’s tools

Requirements

  • 5+ years of experience providing professional and administrative support for senior-level executives
  • Successful record of obtaining solutions and results while demonstrating good judgment and operating within the scope of your assigned authority
  • Ability to exercise judgment and decision making while maintaining a high attention to detail
  • Ability to effectively prioritize and meet deadlines in a fast-paced environment
  • Excellent organizational and planning skills; ability to anticipate the executive’s needs and to determine the best use of their time
  • Ability to complete assignments with little to no direction and effectively handle unexpected situations
  • Highly skilled in using productivity software tools, including experience creating presentations and handling budgets and numbers in Excel
  • Excellent written, verbal, and interpersonal communication skills in English; additional languages are a plus.
Benefits
  • Comprehensive medical, dental, and vision coverage
  • Flexible Spending Account - healthcare and dependent care
  • Health Savings Account - high deductible medical plan
  • Retirement 401(k) with employer match
  • Paid time off and holidays
  • Paid parental leave plans for all new parents
  • Leave benefits including disability, paid family medical leave, and paid military leave
  • Additional benefits including employee stock purchase plan, family planning reimbursement, tuition reimbursement, transportation expense account, employee assistance program, and more!
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportproject managementbudget managementpresentation creationcalendar managementdeadline trackingminutes recordingtravel bookingexpense reportingdata analysis in Excel
Soft Skills
attention to detailorganizational skillsplanning skillsjudgmentdecision makingprioritizationadaptabilitycommunication skillsinterpersonal skillsproblem-solving