Red Caffeine A Growth Consultancy

Project Coordinator – Marketing Agency

Red Caffeine A Growth Consultancy

full-time

Posted on:

Location Type: Hybrid

Location: Chicago • Illinois • United States

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Salary

💰 $62,000 - $72,000 per year

About the role

  • Serve as the day-to-day project coordinator across multiple client engagements, ensuring deliverables are completed accurately, on time, and within scope.
  • Assist in developing and maintaining project timelines, task lists, and team meetings and schedules, managing dependencies and milestones.
  • Leverage project management tools to track progress, assign tasks, automate workflows, and promote process efficiencies.
  • Facilitate communication across creative, strategy, production, and external partners to ensure alignment and clarity.
  • Prepare and distribute meeting agendas, notes, action items, and status updates for internal and client-facing meetings.
  • Monitor project progress and proactively flag risks, delays, scope changes, or resource conflicts to account or project leadership.
  • Support budget tracking, estimates, and invoice documentation in partnership with account leadership.
  • Maintain organized project files and documentation within Red Caffeine’s file systems.
  • Partner with the Account Management and Creative Services teams to deliver exceptional client experiences through strong execution.

Requirements

  • 3-5 years of experience in a marketing agency or in-house marketing environment
  • A four-year degree in Marketing, Advertising, Communications, or a related field
  • Proficiency in Microsoft and Google Workspace, with above-average skills in Excel or Google Sheets
  • Experience using project management tools (Asana, Monday, Mavenlink, or similar)
  • A basic understanding of marketing channels and tactics (websites, email, paid media, social, SEO, analytics, webinars, etc.)
  • A foundational understanding of budgeting and financial tracking.
Benefits
  • Health insurance
  • Retirement plans
  • Flexible work arrangements
  • Professional development
  • Paid time off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationbudget trackingfinancial trackingmarketing channelsmarketing tacticsExcelGoogle Sheets
Soft Skills
communicationorganizationtime managementrisk managementteam collaboration