Executive Assistant

• Provide strategic and operational support across admin, sales, and client journey touchpoints
• Manage the CEO’s calendar and scheduling to ensure smooth operations
• Handle invoicing and follow-ups independently
• Coordinate and update tasks in Asana project management system
• Maintain and optimize records in Salesflare (CRM) – sync calendar appointments and update pipelines
• Review meeting notes and update pipelines daily
• Manage tasks, opportunities, and records; create and assign follow-up actions for potential clients
• Generate and track job numbers
• Ensure CEO is fully prepared for meetings, including diarizing time for key tasks
• Manage email outreach using MailerLite – send 3x weekly campaigns and set up email funnels for sales
• Create and organize folders for new clients in Google Drive and Asana
• Proactively identify opportunities for CEO promotion and liaise with venues/organizers
• Possible future responsibility: support CEO’s LinkedIn profile (responding to messages, connection requests)

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