RecruitSA

Executive Assistant to CEO

RecruitSA

full-time

Posted on:

Origin:  • 🇿🇦 South Africa

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Salary

💰 $250 per month

Job Level

Mid-LevelSenior

About the role

  • Provide strategic and operational support across admin, sales, and client journey touchpoints
  • Manage the CEO’s calendar and scheduling to ensure smooth operations
  • Handle invoicing and follow-ups independently
  • Coordinate and update tasks in Asana project management system
  • Maintain and optimize records in Salesflare (CRM) – sync calendar appointments and update pipelines
  • Review meeting notes and update pipelines daily
  • Manage tasks, opportunities, and records; create and assign follow-up actions for potential clients
  • Generate and track job numbers
  • Ensure CEO is fully prepared for meetings, including diarizing time for key tasks
  • Manage email outreach using MailerLite – send 3x weekly campaigns and set up email funnels for sales
  • Create and organize folders for new clients in Google Drive and Asana
  • Proactively identify opportunities for CEO promotion and liaise with venues/organizers
  • Possible future responsibility: support CEO’s LinkedIn profile (responding to messages, connection requests)

Requirements

  • Asana – Advanced user
  • CRM systems (Salesflare or similar) – Experienced user
  • Email marketing platforms (MailerLite or similar) – Proficient
  • Sales funnel creation – Confident and experienced
  • Scheduling tools (Calendly or similar) – Proficient
  • Invoicing software (Xero or similar) – Competent
  • Experience with High Level platform is a plus
  • Highly organized and detail-oriented
  • Proactive – anticipates needs before being asked
  • Sales-focused and invested in business growth
  • Quick learner, adaptable, and tech-savvy
  • Perfectionist with strong attention to detail
  • Independent thinker and confident in managing projects
  • Completes tasks thoroughly and accurately – a true finisher
  • Understands the value of excellent customer service
  • Open-minded, willing to admit mistakes, and asks for help when needed
  • Strong presence, good communicator, and team player
  • Comfortable juggling multiple priorities in a fast-paced environment