Virtual Assistant
Huzzle 💚
Executive Assistant to CEO
RecruitSA
full-time
Posted on:
Location: 🇿🇦 South Africa
Visit company websiteSalary
💰 $250 per month
Job Level
Mid-LevelSenior
About the role
- Provide strategic and operational support across admin, sales, and client journey touchpoints
- Manage the CEO’s calendar and scheduling to ensure smooth operations
- Handle invoicing and follow-ups independently
- Coordinate and update tasks in Asana project management system
- Maintain and optimize records in Salesflare (CRM) – sync calendar appointments and update pipelines
- Review meeting notes and update pipelines daily
- Manage tasks, opportunities, and records; create and assign follow-up actions for potential clients
- Generate and track job numbers
- Ensure CEO is fully prepared for meetings, including diarizing time for key tasks
- Manage email outreach using MailerLite – send 3x weekly campaigns and set up email funnels for sales
- Create and organize folders for new clients in Google Drive and Asana
- Proactively identify opportunities for CEO promotion and liaise with venues/organizers
- Possible future responsibility: support CEO’s LinkedIn profile (responding to messages, connection requests)
Requirements
- Asana – Advanced user
- CRM systems (Salesflare or similar) – Experienced user
- Email marketing platforms (MailerLite or similar) – Proficient
- Sales funnel creation – Confident and experienced
- Scheduling tools (Calendly or similar) – Proficient
- Invoicing software (Xero or similar) – Competent
- Experience with High Level platform is a plus
- Highly organized and detail-oriented
- Proactive – anticipates needs before being asked
- Sales-focused and invested in business growth
- Quick learner, adaptable, and tech-savvy
- Perfectionist with strong attention to detail
- Independent thinker and confident in managing projects
- Completes tasks thoroughly and accurately – a true finisher
- Understands the value of excellent customer service
- Open-minded, willing to admit mistakes, and asks for help when needed
- Strong presence, good communicator, and team player
- Comfortable juggling multiple priorities in a fast-paced environment
