Executive Assistant – Founder/CEO

RecruitMyMom

Executive Assistant supporting the CEO of a California-based schooling group in a remote role. Managing email, projects, and communications with high organisational skills.

Posted 5/19/2026full-timeRemote • California • 🇺🇸 United StatesMid-LevelSenior💰 ZAR 45,000 - ZAR 55,000 per monthWebsite

About the role

Key responsibilities & impact

Executive & Email Management: Manage the CEO’s inbox, schedule, and daily communications.
Project & Task Coordination: Track active projects, monitor deliverables, and follow up with staff to ensure goals and timelines are met.
Internal Communication: Liaise between the CEO and directors, prepare meeting agendas, capture decisions, and ensure consistent follow-through.
Organisation & Systems: Build and maintain systems to streamline operations — including task tracking, shared drives, and workflow dashboards.
Software & AI Integration: Quickly learn and apply new software platforms and AI productivity tools (such as Notion, ClickUp, ChatGPT, Google Workspace automations, etc.) to improve efficiency.
Confidentiality & Professionalism: Handle sensitive communications and internal information with complete discretion and tact.

Requirements

What you’ll need

Mature, exceptionally organised, detail-oriented, and disciplined.
Works well independently and thrives in a remote environment with non-traditional hours.
Strong written and verbal communicator, confident managing both upward and laterally across teams.
Tech-forward and eager to adopt new tools, systems, and AI-based efficiency techniques.
Fast learner who adapts quickly, anticipates needs, and takes initiative.
Pleasant and professional personality — warm, calm, and approachable, while maintaining firmness and authority when required.
Comfortable managing multiple priorities and following through consistently.

Benefits

Comp & perks

Fully Remote Work with a USA-based schooling group

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

organiseddetail-orienteddisciplinedstrong written communicatorstrong verbal communicatorindependent workeradaptableinitiativeprofessional personalityability to manage multiple priorities