Executive Assistant – Traffic Coordinator

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Executive Assistant & Traffic Coordinator providing operational support for marketing initiatives in the non-profit sector. This role requires strong coordination skills and proactive management of executive communications.

Posted 5/5/2026part-timeRemote • 🇿🇦 South AfricaJunior💰 ZAR 300 per hourWebsite

About the role

Key responsibilities & impact

Manage and prioritise executive email communications, coordinate calendars, meetings, travel arrangements, and provide administrative support.
Act as a traffic coordinator, managing project flow between the executive, creative team, and external service providers.
Obtain detailed project briefs and clarify requirements with stakeholders before briefing suppliers.
Source and obtain quotes from service providers, prepare initial cost estimates, and assist with project budget tracking.
Assist with report preparation, presentations, and maintain organised records of briefs, quotes, and project documentation.
Coordinate timelines and ensure marketing deliverables are completed on schedule, providing regular project updates and progress reports.
Collaborate closely with the executive to ensure operational efficiency and reduce administrative bottlenecks.

Requirements

What you’ll need

Experience as an Executive Assistant, Virtual Assistant, or Project/Traffic Coordinator, ideally within marketing, communications, or an advertising agency environment.
Strong project coordination skills with the ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Ability to work independently and proactively identify tasks and priorities.
Experience obtaining quotes and coordinating external suppliers or service providers.
Strong administrative and reporting capabilities; proficiency in Microsoft Office and presentation preparation.
High attention to detail with the ability to work quickly and accurately.
Financial administration experience, including costings and budget tracking, is advantageous.

Benefits

Comp & perks

Fully remote, flexible working arrangement
Opportunity to support a meaningful non-profit initiative
Consistent and clearly defined operational support role

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project coordinationbudget trackingreport preparationpresentation preparationadministrative supportcost estimatesemail managementcalendar managementtravel arrangementsrecord maintenance

Soft Skills

communication skillsattention to detailindependenceproactivityorganizational skillstime managementcollaborationproblem-solvingmultitaskingstakeholder management