RecruitGo

Project Coordinator

RecruitGo

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 ₱25,000 per month

Job Level

Junior

About the role

  • Coordinate the effective delivery of projects for the business covering: oversight of ETAs for projects, administrative support for managing projects, resourcing related matters, and compliance & quality assurance for project delivery.
  • Assist the Project Managers with a range of activities throughout the project lifecycle, including due diligence, project governance, risk mitigation, hardware allocation, reporting and evaluation, to achieve project plan outcomes and requirements within agreed scope.
  • Support the Project Manager in monitoring and updating D-Tools and the Project Portal for active projects under management.
  • Proofread, amend, and offer feedback regarding documentation, when necessary, i.e. contracts, O&M Manuals, and sub-contractor agreements.
  • Manage the preparation of documentation including but not limited to PCDs, SWMS, and assist PMs with budget reports for projects.
  • Provide service and support to external customers as required, including client-side requirements for Inductions, SWMS, insurance information, etc.
  • Confirm handover template and project information loaded to project folder.
  • Ensure all appropriate collaborators to the project have access in D-tools.
  • Collaborate with Sales, Engineering, Warehousing & Logistics and other Business Services ensuring the Project Managers are supported in the delivery of the Client E2E process.
  • Assist the PMs in managing hardware deliveries to site in coordination with Warehousing & Logistics.
  • Highlight to PMs any ETA issues - delays Vs when hardware is required.
  • Follow up with engineering, under PM instruction, if there are any issues with procurement and alternative options are required.
  • Ensure As-Builts are provided by commissioning technician/site lead to engineering.
  • Manage the compilation of manuals & reference guides as part of project deliverables and proofread material prepared by others.
  • Assist Project Managers with tasks associated with close out of projects - including PCDs, Box folders & Portal.
  • Coordinate the reallocation of equipment post project delivery either returning to suppliers or adding to stock.
  • Ensure activation of maintenance where applicable.
  • Contact customer/ end user after completion for feedback on installation and feedback on service/maintenance after 3 months.
  • Onboard contractors, including coordination of sub-contractor agreements, insurances, schedule of rates, availability forecasting etc.
  • Assist with scheduling labour for upcoming works/ projects etc.
  • Assist the operations manager and PMs in completing the SWMS for each project.
  • Schedule technician toolbox meetings and general technician requirements – including but not limited to uniforms, purchasing of assets – replacement tools etc.
  • Assist the operations manager with interstate support requirements when required.
  • Maintenance, clean up and close out of backend documentation.
  • Receive and process subcontractor invoices as required.
  • Other duties as specified by the Operations Manager from time to time.

Requirements

  • 1-2 years of relevant experience as project coordinator (administrative position)
  • A proactive, highly adaptable and flexible person.
  • Must be able to manage conflicting priorities and critical deadlines
  • Have excellent communication and organisational skills
  • Proficient in providing professional administrative support to the operations Team and projects group.
Benefits
  • Potential annual bonus: PHP 3,000 for achieving KPIs (Terms and conditions apply)
  • Working Device: Will be provided
  • Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
  • Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
  • Inclusivity: Be part of an inclusive and diverse workplace that values your contributions.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project coordinationproject governancerisk mitigationdocumentation preparationbudget reportinghardware allocationcompliancequality assuranceprocurementadministrative support
Soft Skills
proactiveadaptableflexibleexcellent communicationorganizational skillsability to manage conflicting prioritiesability to meet critical deadlines