Recruitemy

Part-Time Property Administrator

Recruitemy

part-time

Posted on:

Location Type: Hybrid

Location: Boston • Massachusetts • United States

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Salary

💰 $30 - $35 per hour

About the role

  • Answer management phones and assist with Tenant needs
  • Respond to inquiries by providing routine information and or taking and delivering messages.
  • Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, run monthly reports.
  • Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
  • Maintain inventory of office supplies and property staff directory.
  • Monitor outside vendors for compliance of contracts and certificate of insurance
  • Assist with preparing and administering service agreements
  • Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
  • Responsible for accounts payable, accounts receivable and reporting.
  • Organize and code invoices in Workspace
  • Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
  • Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
  • Applying tenant rents and open credits
  • Compiling and reviewing Tenant Billings and other misc. charges
  • Provide management team with aged delinquency reports and send late letters

Requirements

  • Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
  • Minimum of 2 years previous commercial property management experience
  • Experience with MRI, Workspace and Yardi software
  • Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
  • Possess professional demeanor and excellent interpersonal skills.
  • Have access to reliable transportation and maintain a valid driver's license.
  • Computer literate and proficient on MS Word, Excel, PowerPoint,
  • Excellent communication skills, both verbal and written
  • Ability to work independently
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payableaccounts receivablereal estate accountingmonthly accounting cyclepurchase ordersinvoice processingrecord keepingfiling systemstenant billinginventory management
Soft Skills
interpersonal skillscommunication skillsprofessional demeanorindependent workorganizational skills
Certifications
high school diplomaassociate degreebachelor's degree