Contract Administrator

Reconomy

Contract Administrator supporting operations in the Toronto region for an innovative technology service provider in reverse logistics. Ensuring compliance, analyzing data, and coordinating with contractors.

Posted 4/21/2026full-timeRemote • 🇨🇦 CanadaJuniorMid-Level💰 CA$70,000 - CA$80,000 per yearWebsite

About the role

Key responsibilities & impact

First point of contact with Receiving Facility(ies) and Eligible Community Contractors(s)
Create, modify, complete, and file compliance checklists that verify all contractual obligations are being satisfied
Complete data analysis and reconciliation of contractor data and submit invoices accordingly
Request, receive, review, and file all compliance documents by contract deadlines
Identify, communicate, and, resolve contract deficiencies/violations in a timely manner
Follow up and document deficiencies/violations and resolution(s)
Escalate issues that cannot reasonably be addressed to RLG management
Maintain all documents related to the contract(s) in a centralized filing system
Provide support and training to Receiving Facility (RF) and Eligible Community (EC) Contractor(s) to ensure contract compliance and data reporting requirements are satisfied
Complete data analysis, and reconciliation, identify errors, and ensure corrections are made by the EC Collection Contractor(s) in a timely manner
Input data into centralized systems as required
Identify, assess, and report risks, issues, concerns, and opportunities for improvement for consideration by RLG Management
Ensure all compliance documents are requested, received, reviewed, and filed by contract deadlines
Respond to and coordinate emergency and contingency issues, where necessary
Oversee the collection, preparation, storage, and shipment of material samples to a centralized RLG auditing facility
Oversee the delivery of blue box materials from all EC sources to the approved RF.
Undertake regular site visits and physical inspections of RFs
Ensure contract compliance at the approved RF with regard to wait times, weigh scale protocols, tipping procedures, etc.
Comfortable driving/travelling in inclement weather throughout Ontario
Comfortable working around large equipment such as front-end loaders, skid steers, transport trucks, etc.
Willing to work outside in all weather conditions at a waste management facility
Willing to work outside of normal business hours, as overtime, as required
Other duties as assigned

Requirements

What you’ll need

Minimum 2 years of operational contract administration and compliance experience
Minimum 2 years of proven experience meeting deliverables while working remotely at various locations
Project Management experience would be considered an asset
Proven experience working in an operational environment with tight deadlines
Experience with data analytics, logistics, waste management service delivery, contract management, project management, and communications
Experience performing program audits, identifying deficiencies, and recommending corrections
Knowledge of various municipal, provincial, and federal legislation (e.g., Occupational Health and Safety, Environmental Protection, by-laws, etc.)
Experience working in the waste management industry is considered an asset.

Benefits

Comp & perks

Comprehensive Health Benefits: We’ve got you covered with Health, Dental, and Vision insurance.
RRSP Matching Program: Plan for the future with confidence—our employer-matching RRSP contributions help you build long-term security.
Wellness Account: Your well-being matters. Use your wellness account for gym memberships, mental health resources, fitness classes, and more.
Flexible Work Options: Work-life balance is key. Enjoy flexible hours and a hybrid work model (remote/in-office) that fits your lifestyle.
Learning & Growth Opportunities: We support your professional development with access to LinkedIn training, mentorship, and advancement opportunities.
Collaborative, Global Environment: Work closely with passionate teams across North America and connect with colleagues in other regions for exciting cross-border projects.
Inclusive & Equal Opportunity Employer: We’re committed to creating a workplace that celebrates diversity and inclusion. Everyone is welcome.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data analysisdata reconciliationcontract administrationcompliance checklistsprogram auditslogisticsproject managementcontract managementcommunicationsrisk assessment

Soft Skills

problem solvingcommunicationorganizational skillsattention to detailtime managementteam collaborationadaptabilitytrainingcustomer serviceleadership

Certifications

Occupational Health and Safety certificationEnvironmental Protection certification