Manage the full purchase order and invoice process, including creating POs, coding and routing invoices for approval, tracking status, and resolving discrepancies.
Maintain accurate vendor and contractor documentation, support onboarding, and serve as the primary administrative contact.
Coordinate vendor and contractor scheduling, site access, permits, and compliance requirements.
Serve as the central administrative support for the Engineering department and expanded on site partners, handling scheduling, visitor registration, meeting coordination, agenda preparation, minutes, and follow‑up tracking.
Provide on boarding support for engineering team members; coordinate workplace/workspace needs, assist for systems orientation.
Manage engineering team office supplies, tools, and safety supplies.
Coordinate across Digital tools to perform engineering administrative functions such as; web based project management system, interact with third party project accounting systems, interface with internal and external document management systems.
Manage shared inboxes, departmental communications, documentation systems, training records, logs, and compliance files.
Assist engineering leaders with project tracking, timelines, documentation, and reporting.
Create, update, and manage work orders in the CMMS (as applicable).
Organize and maintain drawings, technical documents, vendor files, and project records.
Support operating and capital budget tracking by updating spreadsheets, dashboards, and cost trackers.
Prepare regular financial and operational reports, including spend summaries, open POs, and invoice aging.
Identify and implement opportunities to improve administrative, purchasing, and documentation processes.
Support adoption of new tools, systems, and departmental standards to enhance accuracy, efficiency, and compliance.

Requirements

Associate or bachelor’s degree in engineering, Project Management, or a related technical field, or suitable experience in lieu of formal qualification.
Experience in administrative, coordination, or support roles (engineering, maintenance, supply chain, or operations preferred).
Strong organizational skills and high attention to detail.
Experience managing purchase orders and invoices (ERP systems preferred—SAP, Oracle, Coupa, etc.).
Proficiency in Microsoft Office (Excel, Outlook, Word, Teams).
Ability to communicate professionally with vendors, contractors, and internal teams.
Ability to manage multiple priorities in a fast‑paced environment.
Experience in a manufacturing, facilities, or engineering environment.
Familiarity with Engineering and Maintenance business systems (e.g.,SAP, Kneat, ProCore, AutoCAD, Maximo, Fiix, eMaint).
Basic understanding of engineering or maintenance workflows.

Benefits

medical, prescription, dental, vision, and life and disability insurance
paid time off for vacation, sick and Company recognized holidays
a 401(k) plan
16-week paid parental leave or 26 weeks for the birthing parent
adoption and fertility support
tuition reimbursement
discounts

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

purchase order managementinvoice processingproject managementbudget trackingdocumentation managementreportingworkflow managementengineering supportschedulingvendor management

Soft Skills

organizational skillsattention to detailcommunication skillsmultitaskingproblem-solvingadministrative supportteam collaborationtime managementprofessionalismprocess improvement

Certifications

Associate degree in engineeringBachelor's degree in engineeringProject Management certification