Administrative Assistant

• Review invoice tickets in HubSpot and create accounts in QuickBooks
• Accurately raise invoices and log receipts
• Update debtor sheets with receipt information and scan customer checks
• Maintain accurate and up-to-date records, including routine HubSpot updates for deals and invoice tickets
• Conduct soft debtor chasing (reminder emails, follow-ups) to support effective debtor management
• Provide general finance support to the line manager as needed
• Work closely with the Line Manager and UK Credit Controller to develop skills across finance and admin tasks
• Take on training, coaching, and feedback to ensure accuracy and consistency
• Build knowledge to become a reliable backup across key responsibilities over time
• Provide cover during line manager absence for agreed tasks once trained
• Schedule interviews, conduct reference checks, and maintain employee records
• Support onboarding processes
• Assist with employee benefits administration and updates as directed
• Manage incoming office calls, voicemail, physical mail, and office supplies
• Order and maintain office equipment and supplies
• Provide support for company events, team lunches, and engagement sessions
• Book tickets and hotels for team travel, escalating exceptions as required
• Gather receipts and assist with expense submissions and reimbursements
• Submit vendor bills and receipts

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