Administrative Assistant

Rebellyous Foods

Administrative Assistant managing office operations at a plant-based meat startup. Handling scheduling, coordination, documentation, and supporting teams in a fast-paced environment.

Posted 5/2/2026full-timeTukwila • Washington • 🇺🇸 United StatesJuniorMid-Level💰 $32 - $36 per hourWebsite

Tech Stack

Tools & technologies

SOAP

About the role

Key responsibilities & impact

Company calendar management
Coordinate logistics and travel arrangements for conferences and speaking engagements
Set up agendas for regular and ad hoc team meetings, take meeting minutes, and follow-up on key tasks when necessary
Coordinate tours, visits, and tasting events for outside partners and investors
Research projects related to the industry of plant-based and animal-based meat to support critical decision making with respect to funding, policy, strategy, and more
Support leadership team with documentation coordination, and other duties as assigned
Drafting emails, and other correspondence, when necessary
Create and track confidentiality agreements and other formal documents using Adobesign
Request and manage expiration of insurance information, NDAs, run credit checks and procure other documents
Maintain, monitor and update a variety of databases, documents, certifications etc
HR duties such as scheduling, correspondence, document and computer preparation, and other duties as assigned
Assist the Controller with various financial tasks such as collections, data entry, filing, and other duties as assigned
Assist the sales team with trade show event coordination, order and track swag, send samples, update target lists and CRM, monitor incoming company web inquiries
Support sales team at trade shows (this travel is a not a requirement of the position, but a plus)
Monitor daily schedules and vacation tracking for all staff
Order office supplies, open, sort, scan, file, and distribute mail
Run company errands as necessary. (mileage paid for)
Assist with facilities requests such as replacing soap in the breakroom, routine maintenance checks, landlord requests, or getting the door for deliveries, etc
Miscellaneous duties as assigned.

Requirements

What you’ll need

2+ years experience as an administrative assistant, office manager, or the like
Proficiency in all standard G-Suite applications as well as MS Word, Excel & Powerpoint
Highly organized and independent approach to follow-up tasks
Ability to prioritize projects and strong problem solving skills
Desire to work in a fast-paced, demanding food production, startup environment
Ability to be flexible and willing to take on new tasks to support the CEO and team
Excellent written and verbal communication skills
Ensure confidentiality related to sensitive company and/or employee information
Exceptional experience completing tasks to a high standard of professionalism and attention to detail
A passion to make the plant-based meat industry succeed.

Benefits

Comp & perks

Medical, dental, vision benefits offered
Paid time off
Company holidays

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

calendar managementlogistics coordinationmeeting minutesdocumentation coordinationdata entryconfidentiality agreementsinsurance managementCRM managementfinancial tasksevent coordination

Soft Skills

highly organizedindependentprioritizationproblem solvingflexibilitycommunicationattention to detailprofessionalismtask completionadaptability