Real HR Hero

Administrative Coordinator – Sales, Marketing

Real HR Hero

part-time

Posted on:

Location Type: Remote

Location: Remote • California, Iowa, Minnesota, Texas, Washington • 🇺🇸 United States

Visit company website
✨ AI Apply
Apply

Salary

💰 $20 - $25 per hour

Job Level

JuniorMid-Level

About the role

  • Be the operational engine behind our sales growth, marketing presence, and brand consistency.
  • Support the Founder+CEO and cross-functional team members by managing sales processes.
  • Maintain accurate data and documentation.
  • Generate marketing content and ensure a seamless client experience from first contact through onboarding.
  • Prepare polished sales proposals and presentations using Canva, PowerPoint, Word, and PDF formats.
  • Manage service agreements from creation to signature (Box.com or other e-sign tools).
  • Track agreement terms and initiate outreach to clients approaching expiration.
  • Support the client onboarding journey (intro emails, surveys, welcome packets, scheduling).
  • Provide high-quality customer service through timely follow-up, coordination, and clear communication.
  • Make light outbound calls to prospective or warm leads, as assigned.
  • Draft copy, design graphics, and support the development of digital and print marketing materials.
  • Develop, schedule, and maintain social media content across multiple platforms.
  • Collaborate with external marketing partners; review and approve content when needed.
  • Monitor social media engagement and analytics to identify trends and optimization opportunities.
  • Assist with website updates, staff bios, new service pages, and other content edits.
  • Create and distribute the monthly RHRH newsletter with support from HR Consultants.
  • Maintain and update the sales pipeline in ClickUp.
  • Qualify inbound leads, respond to inquiries, and schedule consults.
  • Conduct prospective client research by analyzing websites, social media, and public databases.
  • Prepare monthly sales and recruiting reports using ClickUp, JazzHR, Box.com, and other systems.

Requirements

  • 2+ years of experience in administrative support, sales coordination, marketing, or similar roles.
  • Experience supporting leadership or executive teams preferred.
  • Experience with customer service, lead management, or sales outreach.
  • Experience coordinating projects or managing multiple workflows simultaneously.
  • Familiarity with digital marketing concepts, social media engagement, and content creation.
  • Strong understanding of sales pipelines, tracking systems, and customer service best practices.
  • Experience using CRMs, project management tools (ClickUp preferred), and document management systems (Box.com).
  • Ability to learn and articulate HR services, terminology, and value propositions.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  • Comfort using design and content tools such as Canva, LinkedIn, Meta Business Suite, and basic CMS platforms.
  • Ability to maintain and update simple website content.
  • Excellent written and verbal communication skills with a professional, friendly tone.
  • Ability to respond promptly to leads, clients, and internal partners.
  • Strong follow-through, prioritization, and task management skills in a remote environment.
  • Ability to work independently, manage shifting priorities, and meet deadlines.
  • Positive attitude and a collaborative mindset — must be comfortable working with a diverse team of HR Consultants.
  • Ability to analyze customer data, research prospects, and identify trends.
  • Strong attention to detail with a focus on accuracy and quality.
  • Creative problem-solver with the ability to improve processes and streamline workflows.
  • Curious, flexible, and eager to learn — especially in the HR industry.
  • Comfortable working in a consulting environment with ambiguity and fast-changing needs.
  • Demonstrates initiative, independence, and resourcefulness.
  • Embodies the Real HR Hero motto: Work Smarter, Not Harder — balancing fun, creativity, and productivity.
  • Positive outlook toward the HR function and the work we do to support employers AND employees.
Benefits
  • Intentional Work-LIFE-Balance - Flexible schedule
  • Sick & PTO Accrual
  • Various healthcare plans , including disability
  • Retirement account with a match
  • On-the-job training
  • Growth opportunities

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportsales coordinationmarketingcustomer servicelead managementproject managementcontent creationsales pipeline managementdata analysiswebsite content management
Soft skills
written communicationverbal communicationtask managementprioritizationcollaborationproblem-solvingattention to detailindependenceresourcefulnessflexibility