Payroll Administrator

Raycap

Payroll Administrator responsible for multi-state, bi-weekly payroll for over 700 employees. Coordinating between accounting, HR, and ensuring compliance with state and federal payroll regulations.

Posted 5/29/2026full-timePost Falls • Idaho • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Responsible for the preparation and processing of multi-state, bi-weekly payroll for over 700 employees, ensure accuracy of deductions and earnings.
Responsible for the coordination efforts between accounting, human resources, and other departments to ensure proper flow and maintenance of employee data.
Controls the issuance of job titles and job codes to ensure consistency across the organization, in conjunction with HR managers.
Initiate and maintain state, city, and local tax accounts as needed; ensures taxation, reporting and insurance compliance with state and federal jurisdictions as it relates to payroll.
Maintains up-to-date knowledge of city, state, provincial, local, and federal legislation affecting payroll.
Reconcile payroll tax reports, review of related tax filings.
Ensure timely remittance of payroll related tax payments.
Preparation of reports for management- headcount, overtime, labor hours, etc.
Prepare payroll related journal entries and upload into accounting system.
Reconcile benefit deductions and billing to ensure accuracy.
Review and ensure accuracy of 401(k) contributions and reporting.
Assist in the calculation/review of commissions and related ledger entries.
Assist with administrative oversight of HRIS system for North American Operations.
Coordinate with Third-Party Benefits Administrator to ensure accuracy of timely benefits enrollments for both new-hire and open enrollment periods.
In conjunction with human resources, assist with benefits enrollment periods for all employees and ensure accuracy of employee enrollments.

Requirements

What you’ll need

Associate degree or higher
Understanding of federal and state payroll related regulations
Proficiency in ADP Payroll Software
Excellent skills in Microsoft Excel, including complex spreadsheets, pivot tables, etc.
Ability to maintain confidentiality and exercise extreme discretion
Excellent problem solving/judgment skills, and high level of attention to detail and accuracy

Benefits

Comp & perks

A competitive benefits package, including free dental, vision, Life, and disability insurances for our employees (dependents can be added at an additional cost)
Growth and advancement opportunities
Paid Time Off from day one
10 company paid holidays
Tuition Reimbursement
A generous 401(k) employer contribution
A convenient location in Post Falls, ID., just minutes from both Coeur d'Alene and Spokane

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingtax compliancepayroll tax reconciliationbenefit deductions reconciliation401(k) contributionsjournal entries preparationreport preparationdata accuracyemployee data managementpayroll regulations

Soft Skills

attention to detailproblem solvingdiscretionjudgmentcoordinationcommunicationorganizational skillsconfidentialityadministrative oversightcollaboration

Certifications

Associate degreeBachelor's degree