Project Management Support Specialist
Raptor Technologies
full-time
Posted on:
Location Type: Remote
Location: United States
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Job Level
About the role
- Assist Project Managers in planning, organizing, and tracking project activities.
- Maintain project schedules, milestones, and task tracking systems.
- Coordinate meetings, prepare agendas, and document meeting minutes.
- Follow up on action items and ensure deadlines are being met.
- Prepare and maintain project documentation, reports, and records.
- Organize project files and ensure documentation is up to date.
- Assist with preparing project proposals, presentations, and status reports.
- Support project onboarding and administrative setup when new projects begin.
- Serve as a point of coordination between Project Managers, internal teams, and external stakeholders.
- Distribute project updates, reports, and documentation.
- Help track communication threads and maintain records of decisions and changes.
- Update project tracking tools, dashboards, and status reports.
- Assist in monitoring project budgets, timelines, and deliverables.
- Identify potential scheduling conflicts or delays and escalate as needed.
- Help maintain project management systems and workflows.
- Support the development and documentation of project processes and procedures.
- Assist with quality control and document review to ensure consistency
Requirements
- Bachelor’s degree or equivalent experience in business administration, project management, or a related field.
- 1–3 years of administrative, coordination, or project support experience.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office or Google Workspace.
- Ability to manage multiple tasks and priorities simultaneously.
- High attention to detail and problem-solving ability.
Benefits
- Due to the high volume of applications we receive, we are unable to personally respond to every applicant or provide individual feedback.
- Candidates selected to move forward will be contacted directly by our team.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementdocumentationbudget monitoringtask trackingquality controlprocess developmentreport preparationschedulingproposal preparationadministrative setup
Soft Skills
organizational skillstime-management skillscommunication skillsattention to detailproblem-solving abilitycoordinationmultitaskingfollow-upmeeting facilitationstakeholder management