Board Administration Coordinator

Rabobank

Board Administration Coordinator managing logistics for Board meetings and Committee activities at Rabobank. Supporting Senior Manager and engaging with executive stakeholders efficiently.

Posted 5/25/2026full-timeSydney • 🇦🇺 AustraliaMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Co-ordinating the calendar of meetings;
Scheduling RBAL Board and Committee meetings and workshops, and liaising with Directors and Management in relation to scheduling and management of those meetings (including sending diary invitations, save-the-date notifications etc);
Co-ordinating the RBAL Forward Planners;
Supporting with the preparing Board and Committee agendas, uploading Board and Committee agendas and papers to Diligent;
Supporting the preparing and monitoring action lists arising from the Board and Committee meetings.
Generally coordinating activities involving the directors either on-site or remotely
Ability to communicate effectively with stakeholders at all levels including directors and their support staff.
Ability to confidently and effectively engage with the Executive support staff and Senior Management.
Work in a service orientated and collaborative manner in accordance with Rabobank values and behaviours.
Support the documentation and maintenance of processes and procedures relating to the Secretariat.
Continuous improvement and creation of efficiencies.

Requirements

What you’ll need

3-5 years’ experience working either in the banking / financial services / legal industry or with the Board of a large scale organisation.
3-5 years’ experience in a similar secretariat, governance, or board administrator role
An understanding of the role, obligations and expectations of a Board Secretary.
An understanding of corporate governance
An understanding of Board cycles.
Must communicate effectively, self-manage work priorities, display attention to detail and maintain positive personal interactions.
Must be well organised and efficient with an ability to prioritise tasks and manage their time effectively.
Possess an ability to work effectively unsupervised and, at the same time, keep the Company Secretary AU and senior managers within the Legal department up to date on current matters and workload.
Excellent drafting skills to prepare Secretariat materials such as schedules, invitations, draft circular resolutions, reports, correspondence, and training manuals.
Ability to work “across silos” within the Bank and work as part of a cross-functional team to effectively perform the role.

Benefits

Comp & perks

Wellbeing leave
Education Assistance Program
Parental Leave (up-to 14 weeks paid leave)
Bonus and Additional Leave
Extra Insurance
Rabo Workplace Giving program

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

agenda preparationaction list monitoringdocument managementdrafting skillstime managementorganizational skillsprocess documentationefficiency creation

Soft Skills

effective communicationstakeholder engagementself-managementattention to detailcollaborationpositive interpersonal interactionsability to prioritize tasksworking unsupervised