Finance and Ops Manager

Qwoted

Director of Finance managing finance and accounting for Qwoted. Responsible for operations and office management in NYC with a hybrid work model.

Posted 6/30/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $110,000 per yearWebsite

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Manage the finance and accounting function
Individual contributor role, both operator and leader.
Coordinate accounts payable and help process vendor and freelancer payments for review
Collect and maintain W-9s and tax filing information for vendors and freelancers
Create invoices from signed SOWs and support recurring billing setup
Categorize expenses, distribute AMEX statements for reconciliation, and follow up with cardholders
Support QuickBooks record-keeping and month-end reconciliation
Maintain accurate vendor and payee records across systems
Calculate and report monthly commissions due to employees
Communicate commission reports to recipients
Day-to-day operational machinery for the NYC office
Manage the NYC office day to day, including facilities, supplies, deliveries, and signage
Execute onboarding and offboarding checklists
Track contractor contract start and end dates and surface renewals ahead of deadline
Coordinate logistics and catering for media mixers, onsites, and internal events
Support scheduling and meeting preparation as needed

Requirements

What you’ll need

Three to five years in an operations, finance support, administrative, or coordinator role, or equivalent internship experience.
5+ years of experience in Accounting & Finance
Proficiency in QuickBooks, Excel/Google Sheets, Bill.com, and Ramp.
Experience with Stripe, Deel, and external procurement platforms (Ariba, Coupa, Oracle).
Solid understanding of accrual accounting, balance sheet reconciliation, and financial statement preparation.
Degree in Accounting, Finance or Economics (or related field)
Knowledge of 1099 compliance and IRS regulations.
Strong analytical skills with the ability to identify discrepancies and implement solutions.
A self-starter who takes initiative and follows through without being managed step by step
Strong organization and attention to detail, with the ability to run multiple workflows and trackers at once
Comfort working across both numbers and people-facing coordination
Fluency with spreadsheets and SaaS tools, and a track record of picking up new systems quickly
Sound judgment and discretion handling confidential financial, HR, and contractor information
Nice to have
Startup or small-team experience.

Benefits

Comp & perks

Qwoted is committed to providing jobs for all without discrimination based on race, color, religion, sexual orientation, gender identity, national origin, or veteran status.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

AccountingFinanceExpense CategorizationInvoice CreationMonth-End ReconciliationCommission CalculationTax Filing ComplianceData AnalysisWorkflow ManagementContract Tracking

Soft Skills

Strong OrganizationAttention to DetailSelf-StarterInitiativeDiscretion

Certifications

Degree in AccountingDegree in FinanceDegree in Economics