Conference Producer, Wellness

Questex

Conference Producer developing engaging, content-driven live and virtual events for Questex's Wellness division. Supporting B2B audiences in wellness, spa, and beauty industries.

Posted 5/9/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $60,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Support content strategy through data collection, organization, and reporting across conference programs
Monitor industry and competitive trends to inform content ideas and support planning efforts
Drive the collection and organization of attendee and speaker feedback, identifying key insights to support future programming decisions
Manage speaker communications and logistics to ensure a smooth experience from onboarding through onsite execution
Lead the coordination of speaker applications and agreements, maintaining accurate records, tracking deliverables, and driving timely completion of all deadlines
Maintain and update conference schedules across internal platforms, ensuring accuracy of session details
Assist in coordinating stage talent, supporting scheduling, communications, and onsite execution
Assist in developing and proofing marketing messaging and materials across websites, email campaigns, social media, and signage
Support pre-show and onsite speaker management, including check-in, briefing, and session readiness
Travel to events to provide onsite support, ensuring a seamless and professional attendee and speaker experience
Manage tracking session performance metrics (attendance, engagement) and assist with compiling post-event reports
Drive cross-functional collaboration and timelines to ensure seamless and timely execution of conference deliverables
Support cross-functional meetings by taking notes, tracking action items, and following up on deliverables
Manage conference programming and speaker logistics within SessionBoard, including session setup, scheduling, and content updates
Maintain and update event, sponsor, and exhibitor data within Salesforce to ensure accuracy across teams

Requirements

What you’ll need

A minimum of 2 years of business experience required
Strong project management skills and the work ethic needed to lead proactively
Ability to manage multiple projects simultaneously, meeting deadlines by employing strong problem-solving and time management skills
An aptitude for high-level business communication to liaise with external parties and all levels of staff
Demonstrated ability to work as a member of a TEAM, with strong communications
Travel to events as needed; must have ability to travel by plane and accommodate overnight

Benefits

Comp & perks

Vacation - 15-20 days depending on years of service
12 Paid Holidays
Health and Welfare Benefits (medical, dental, vision, life, and others)
401k, with Matching Contributions to include educational webinars sponsored by our 401K partner
Parental Leave
Online Educational Learning Library of over 16,000 courses for employees to enhance and develop their skills
Cariloop Membership Program to help support employees with the complexities of caregiving
FitOn Health, access to a leading digital wellness platform that offers premium online classes and nutrition guidance.
Wellness rewards and reimbursement opportunities offered thru our medical provider.
Access to Mental Health Resources thru our Group Life Insurance Plan and Medical Provider
Mission-driven culture with an enthusiastic, professional team
Work-life balance
Discounts through various partnerships

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

data collectiondata organizationreportingproject managementsession performance metricsevent managementmarketing messagingschedulinglogistics managementcontent updates

Soft Skills

strong communicationproblem-solvingtime managementteam collaborationproactive leadershipattention to detailmultitaskingadaptabilitynote-takingfollow-up