Trade Mark Paralegal

Questel

Experienced Trade Mark Paralegal managing and developing client portfolios at Novagraaf in Belgium, providing support across various trade mark matters.

Posted 7/4/2026full-timeGent • 🇧🇪 BelgiumMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Managing trade mark portfolios and maintaining accurate, up‑to‑date records in internal databases
Maintaining full oversight of portfolios and proactively flagging risks, deadlines and next steps
Preparing and filing trade mark applications, renewals and recordals
Preparing and handling correspondence, emails and instructions to and from clients and foreign agents and IP offices
Preparing draft agreements and documents for consultants (e.g. procedural letters, instructions, standard undertakings)
Supporting invoicing, reporting and portfolio reviews
Drafting and responding to office actions, depending on experience and confidence level
Providing procedural and “light” legal input to consultants and supporting them on day‑to‑day matters

Requirements

What you’ll need

You already have a solid experience in trade mark administration and paralegal work and you enjoy working collaboratively within a team and contributing to a supportive working environment
Proven ability to prepare correspondence and documents for consultants autonomously and with a minimum of supervision
Confidence in handling international portfolios and liaising with agents and clients
Excellent command of the English & Dutch, both spoken and written. Knowledge of French of advantage.
Highly organized, detail‑oriented and structured, with the ability to juggle multiple deadlines
Self‑directed, proactive and comfortable working with delegated responsibility

Benefits

Comp & perks

A full-time, permanent employment with genuine flexibility, including 2 days of remote work per week
A brilliant team of 16 supportive, highly skilled and growth-minded colleagues, enabling you to focus on high-impact advisory work
A diverse portfolio of prestigious local and international clients
An open, friendly, and empowering corporate culture with a flat hierarchy, built on proactivity and true partnership
A workplace that actively supports personal and professional growth
The best of both worlds: the agility and proximity of a small team combined with the resources, stability and international reach of a larger group
A highly rewarding bonus scheme that recognizes meaningful contribution to business development
A tech-friendly workplace with opportunities to contribute to group-wide innovation projects and to help modernize tools and processes

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Trade Mark ApplicationsFiling RenewalsDrafting AgreementsOffice ActionsInvoicing Support

Soft Skills

Collaborative TeamworkDetail-OrientedProactive ApproachSelf-Directed Work