Events Manager
Bank of America
Tradeshow & Events Coordinator
Quantum
full-time
Posted on:
Location Type: Hybrid
Location: Hoboken • New Jersey • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Oversee the end-to-end coordination of QCi’s tradeshow and event presence, including booth logistics, shipping, vendor and show management, registration, and on-site support (as needed)
- Manage and maintain the company’s master tradeshow and events calendar, ensuring all key dates, deadlines, and internal planning meetings are up to date and communicated
- Track and coordinate all event-related personnel, including attendee lists, speaker submissions, booth staffing and travel arrangements
- Develop and manage event timelines and budgets, ensuring all deliverables are executed on time and within scope
- Collaborate closely with internal stakeholders to align event strategy with overall business and marketing goals
- Serve as the primary liaison with event organizers, contractors, and booth vendors, ensuring seamless communication and execution
- Capture, organize, and track leads generated at events, and coordinate timely follow-up in partnership with the sales and marketing teams
- Maintain and evaluate an annual industry events calendar, identifying new opportunities to increase brand visibility and engagement
- Lead post-event wrap-ups, including lead processing, internal recaps and performance reporting
- Own all conference-related deliverables, such as signage, marketing collateral, branded giveaways, speaking applications and lead capture tools
- Assist in the development of marketing collateral and event materials
- Provide administrative support to the marketing team as needed
- Help maintain brand consistency across event and digital materials
- Assist with administrative aspects of social media, including scheduling posts, organizing content and tracking engagement metrics
- Help with campaign reporting, list management and CRM updates
Requirements
- Minimum 2 years of experience coordinating tradeshows, conferences or corporate events
- Bachelor's Degree (a BA in Marketing or Communications is preferred)
- Comfortable juggling multiple deadlines and priorities
- Experience managing vendors and budgets
- Excellent written and verbal communication skills
- Proficient in Microsoft Office, Google Workspace and ideally one or more marketing tools (e.g., HubSpot and/or Salesforce)
- Strong project management and organizational skills
- Willingness to travel as needed for events (estimated 15–25% of the time)
Benefits
- Professional development opportunities
- Flexible working arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event coordinationbudget managementvendor managementlead captureproject managementtimeline developmentevent logisticsmarketing collateral developmentperformance reportingsocial media management
Soft skills
communication skillsorganizational skillstime managementmultitaskingcollaborationattention to detailproblem-solvingleadershipadaptabilitycustomer service
Certifications
Bachelor's Degree in MarketingBachelor's Degree in Communications