People Operations Specialist

Quantum Workplace

People Operations Specialist managing HRIS and employee data at Quantum Workplace. Leading projects to enhance employee experience and operational effectiveness.

Posted 7/20/2026full-timeOmaha • New York • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in HRIS administration, employee data management, and benefits administration while leveraging data analysis and AI tools to enhance operational efficiency and employee experience. Proven ability to build trust and communicate effectively with employees at all levels.

Highest-signal resume keywords

HRIS AdministrationData AnalysisBenefits AdministrationProcess ImprovementEmployee Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HRISData AnalysisBenefits AdministrationProcess ImprovementEmployee Data ManagementReporting ToolsAI ToolsExcel

Soft Skills

CommunicationEmpathyTrust BuildingProfessionalismFollow-Through

Tools & Technologies

Quantum WorkplacePaylocityClaudeSlackCopilot

Certifications & Qualifications

SHRM-CPPHR

Industry Keywords

HRPeople OperationsEmployee SuccessOperational EffectivenessInclusive Practices

About the role

Key responsibilities & impact

Manage and optimize HRIS, employee data, benefits administration, and payroll support processes accurately.
Lead and support HR projects to improve operational effectiveness and strengthen employee experience.
Drive usage of Quantum Workplace software and provide guidance to ProdDev teams.
Provide thoughtful guidance and recommendations based on policy interpretation and data analysis.
Administer and track leaves of absence and maintain required documentation with discretion.
Design and improve Employee Success team workflows for efficiency.
Evaluate and implement AI tools to streamline reporting and enhance team productivity while maintaining employee experience.
Serve as a trusted resource for employees and managers, handling sensitive matters with professionalism and empathy.
Identify operational challenges and proactively recommend improvements.
Integrate inclusive practices into daily operations.

Requirements

What you’ll need

2 to 3 years of experience in HR, People Operations, HRIS administration, or something closely related.
A SHRM-CP, PHR, or similar certification is a plus, but not a deal breaker.
Hands-on experience in an HRIS (we use Paylocity) and experience supporting benefits administration.
Ability to improve processes and use reporting tools or AI to enhance efficiency (Claude, Slack, and Copilot).
Comfortable in Excel and data analysis.
Build trust quickly with employees at every level.
Strong follow-through and communication skills.

Benefits

Comp & perks

Health Insurance: We offer 3 options (1 option is 100% premium paid by QW for employees) + Telehealth
Dental & Vision: We cover 100% of premiums for employees
401k: We match 100% of contributions up to 4% and you're fully vested on day 1
Parental leave
PTO
13 paid holidays
Birthday off
Summer hours
Annual professional and wellness development allowance – conferences, books, gym reimbursements, workout equipment, and more!
On-site fitness center - free for Qwirk use
Monthly manager-employee lunches for goal planning and development
Zoo membership to your closest zoo
Remote work stipend for 100% remote Qwirks