Internship Operations Coordinator

QuantHub

QuantHub internship coordinator managing Alabama Data Scholars, AI for Alabama, and future workforce programs. Supporting students, employers, learning-platform enrollment, reporting, and scalable AI-enabled operations.

Posted 8/18/2026full-timeBirmingham • Alabama • 🇺🇸 United StatesEntry LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong program coordination capabilities, including managing timelines, participant progress, and documentation while ensuring a high-quality experience for students and employers. Proficient in utilizing AI tools and learning management systems to enhance operational efficiency and communication.

Highest-signal resume keywords

Program CoordinationProject ManagementOrganizational SkillsCommunication SkillsData Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Program CoordinationProject ManagementData ManagementEvent CoordinationWorkflow Automation

Soft Skills

Organizational SkillsAttention to DetailCustomer SuccessMulti-Priority ManagementProblem-Solving

Tools & Technologies

Microsoft OfficeGoogle WorkspaceLearning Management SystemsCRM PlatformsAI-Powered Productivity Tools

Industry Keywords

Higher EducationWorkforce DevelopmentInternship ProgramsNonprofit ExperienceEducation Technology

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Coordinate internship cohorts from application through program completion
Maintain program timelines, operational calendars, and implementation plans
Track onboarding, milestones, deliverables, and participant progress
Coordinate required documentation and participant records
Monitor deadlines and proactively follow up to keep programs on schedule
Serve as the primary point of contact for student questions and support
Coordinate student onboarding, orientation, and ongoing communications
Monitor participation, learning progress, and internship completion
Ensure students understand expectations, deadlines, and available resources
Escalate concerns appropriately while maintaining an exceptional student experience
Partner with the Employer Partnerships Manager to ensure seamless internship implementation
Coordinate employer onboarding and operational communications
Manage internship logistics, scheduling, and required documentation
Coordinate employer follow-up throughout each internship cohort
Coordinate student enrollment into QuantHub's AI and data skill pathways
Monitor learner progress and credential completion
Support integration of learning activities into the internship experience
Help students navigate QuantHub's learning platform and resources
Utilize AI tools to improve communication, reporting, and recurring operational tasks
Recommend practical improvements to workflows and standard operating procedures
Support implementation of scalable processes as workforce programs continue to grow
Identify opportunities to improve efficiency while maintaining a high-quality participant experience
Maintain accurate student, employer, and program records
Track participation and program metrics
Assist with grant reporting and stakeholder reporting
Ensure data quality across workforce program systems

Requirements

What you’ll need

Bachelor's degree in Education, Business, Communications, Project Management, Human Resources, or related field
2-4 years of relevant program coordination, workforce, higher education, customer success, or nonprofit experience
Exceptional organizational and project management skills
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
High attention to detail
Strong proficiency with Microsoft Office, Google Workspace, and cloud collaboration tools
Preferred: Experience supporting internship, workforce, or education programs
Preferred: Interest in education technology, AI, or workforce development
Preferred: Experience with learning management systems, CRM platforms, or participant management systems
Preferred: Experience coordinating events or multi-stakeholder initiatives
Preferred: Familiarity with AI-powered productivity tools and workflow automation

Benefits

Comp & perks

Flexible Time Off (FTO)
11 paid holidays per year
Flexible remote work
Comprehensive health benefits, including medical, dental, vision, and supplemental coverage options (subject to plan terms and eligibility; see full plan documents for details)
SIMPLE IRA with a 3% employer match, subject to plan terms and eligibility requirements