Executive Assistant

• Proactively manage and maintain intricate calendars for the CEO, COO, and Director of Business Operations, including scheduling internal and external meetings across multiple time zones. Prioritize conflicting demands and ensure adequate preparation time for all engagements.
• Seamlessly coordinate and book extensive domestic and international travel, including detailed itineraries across multiple time zones, flights, accommodation, and ground transportation. Manage and process expense reports in a timely manner.
• Skilled at managing up and setting boundaries with senior stakeholders.
• Act as a professional and discreet liaison, fielding and prioritizing all incoming communications (phone, email, mail) for the executive team.
• Draft, proofread, and edit external correspondence, presentations, and reports.
• Schedule and prepare all necessary materials for meetings, including compiling, printing, and distributing board packets, presentation decks, and reports.
• Attend key executive meetings to track action items and follow up on behalf of the leaders to ensure timely completion.
• Lead or assist with special projects and initiatives as assigned by the executive team, ensuring deadlines are met and deliverables are high-quality.
• Develop and implement administrative systems and processes to improve efficiency within the executive offices and the broader leadership team's operations.
• Coordinate internal and external events, off-sites, and company functions led by the executives, managing all logistical details from venue booking to vendor relations.
• Handle sensitive information and maintain the highest level of confidentiality and professional discretion in all aspects of the role.
• Collaborate with the Workplace team on special projects, etc.
• Occasional travel as required.

Executive Assistant

Executive Assistant, People