Senior Payroll Administrator

Qualus

Senior Payroll Administrator handling payroll function and operations using UKG Pro platform. Collaborating across HR, accounting, and business units for payroll accuracy and compliance.

Posted 7/30/2026full-timeRemote • Florida • 🇺🇸 United StatesSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll processing, compliance with UK and Canadian regulations, and proficiency in utilizing the UKG Pro platform for accurate payroll management. Strong analytical skills in Excel and experience in financial reconciliations enhance operational efficiency and data integrity.

Highest-signal resume keywords

UKG Pro ExperiencePayroll ProcessingAdvanced Excel SkillsFinancial ReconciliationsKnowledge of Payroll Tax Regulations

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll ProcessingPayroll Tax KnowledgeFinancial ReconciliationData AnalysisAudit and Quality AssuranceGarnishment ProcessingTax Filing PreparationPayroll ReportingTime and Attendance Data ManagementProcess Improvement

Soft Skills

Organizational SkillsCustomer Expectation ManagementAutonomous Work

Tools & Technologies

UKG ProMicrosoft OfficeBusiness Intelligence Tools

Certifications & Qualifications

Associate’s Degree in BusinessFinance or Accounting

Industry Keywords

Payroll ComplianceData Protection RegulationsEmployee Data Management401(k) ContributionsEmployment Laws

About the role

Key responsibilities & impact

Utilize UKG Pro platform to process multi-country payroll accurately and in compliance with local legislation, tax regulations, and employment laws
Process hourly and salary payroll per established guidelines, ensuring compliance with all federal, state, local governmental regulations, and company policy
Collect, audit and input time and attendance data from the proprietary system
Respond to employee and management inquiries regarding the calculation of pay
Ensure deduction withholding calculations, direct deposit, tax changes and employee requests are accurate
Maintain, process, and respond to garnishments and income assignments, and related regulatory reports
Generate ad hoc payroll reports using UKG standard reports and Business Intelligence for responding to data requests
Review and process UKG workflow job and salary changes
Audit and review information for completeness and accuracy
Collaborate with internal stakeholders to gather and validate payroll data, ensuring accuracy and completeness
Conduct audits and quality assurance checks on payroll inputs and outputs to maintain data integrity
Prepare UKG payroll reports, including tax filings, reconciliations, and general ledger entries
Responsible for resolving payroll-related queries and escalations from clients and internal teams
Ensure 401(k) automated data files are uploaded and accurate
Reconcile 401(k) contributions and loans
Maintain 401(k) reports for year-end testing
Stay updated on changes in US & Canadian payroll regulations and communicate relevant updates to the team and clients
Identify process improvement opportunities and contribute to the development and implementation of payroll best practices
Maintain confidential employee data and ensure compliance with data protection regulations, and payroll records in accordance with retention policy
Develop and document payroll procedures and recommend improvements to achieve greater accuracy and efficiency
Assist with UKG Pro updates, programming and updating business rules, and transitioning new divisions onto the UKG platform

Requirements

What you’ll need

5+ years of experience payroll processing
UKG Pro experience preferred
Associate’s degree in business, finance or accounting or equivalent experience
Knowledge of payroll, payroll tax and human resources procedures
Experienced in financial or operational reconciliations
Advanced working knowledge of Microsoft Office tools
Advanced Excel skills to analyze and balance payroll detail
Ability to organize and prioritize work and manage customer expectations
Able to work autonomously

Benefits

Comp & perks

Medical
Dental
Vision
Life Insurance
Short and Long-Term Disability
401(k) match
Flexible Spending Accounts
EAP
Parental Leave
Paid time off
Holidays