Project/Service Coordinator

Qualus

Project Service Coordinator responsible for coordinating operational projects in the Field Engineering department at Qualus. Supporting project managers and ensuring successful project completion.

Posted 7/27/2026full-timeRemote • Missouri • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in project coordination, financial management, and ERP systems, ensuring accurate project tracking, invoicing, and compliance with standards. Proficient in managing project resources, procurement processes, and subcontractor relationships to support operational efficiency.

Highest-signal resume keywords

Project CoordinationFinancial ManagementERP Software ExperienceMS Office ProficiencySubcontractor Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementBudget CoordinationFinancial AnalysisOperational ReportingChange Management

Soft Skills

Conflict ManagementRisk Management

Tools & Technologies

Microsoft ProjectPrimaveraDeltek

Industry Keywords

Project ScopeSchedule ManagementBudget PlansCustomer BillingMaterial Procurement

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Supports Project Managers, Operations Leaders, and others Team Leaders with monitoring and controls of project scope, schedule, and budget plans
Serves as a subject matter expert for the ERP system and processes and procedures relative to Operations
Performs and/or supports project resource planning and scheduling as needed
Supports and assists in the contract management process
Enters Orders/Jobs into production system updating as advised relative to status, dates, shipping, and other pertinent information
Coordinates customer billing; prepares invoices and processes in timely fashion
Ensures that time and expense charges to projects are accurate and conform to Qualus standards & policy and client contracts
Ensures accurate creation of new project set up in ERP System
Ensures thorough and accurate project closeout
Assists in the change order process and submittal and communicates status
Process customer PO’s as directed ensuring alignment of scope expectations
Coordinates material procurement and generates purchase orders. Confirms material orders and pricing meets with purchase requisitions
Provides support in tracking project deliverables using appropriate tools (may include working with and coordinating subcontractors)
Monitor and report project status to Project Managers, Directors, Account Managers and other stakeholders as required
Provides AR & AP support and monthly invoicing review
Controls production log for the location and leads production meetings
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree in Finance, Accounting, Business Administration or equivalent degree; minimum of 2 years of experience OR Associates degree; minimum of 4 years of experience OR High school diploma; minimum of 6 years of experience
Experience in Project coordination, budget/accounting coordination, financial management, tracking & analysis, analysis and application of operational reports
Experience in project management and/or operations management, or related industry experience
Experience working in Project Management applications and Enterprise Resource Planning (ERP) software (Microsoft Project, Primavera, Deltek)
Proficient with MS Office tools (Work, Excel, Outlook) and ability to manage and analyze large quantities of data
Knowledge of both theoretical and practical aspects of project management
Experience with subcontractor management and/or procurement, technical projects and/or field construction operations
Experience with conflict management, risk management and change management

Benefits

Comp & perks

Medical
Dental
Vision
Life Insurance
Short and Long-Term Disability
401(k) match
Flexible Spending Accounts
EAP
Parental Leave
Paid time off
Holidays