Proposal Coordinator

Qualus

Proposal Coordinator organizing deadlines, documents, and submissions for Qualus, a power infrastructure solutions firm. Supporting sales teams across U.S.

Posted 9/4/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $24 - $30 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative skills, with proficiency in Microsoft Office Suite and experience in document control and proposal management. Capable of maintaining attention to detail while managing multiple assignments and communicating effectively.

Highest-signal resume keywords

Microsoft Office Suite ProficiencyDocument Control ExperienceProposal Management SkillsAttention to DetailClear Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Document ControlProposal PreparationData EntryProofreadingFile Organization

Soft Skills

Attention to DetailDependabilityOrganizational SkillsProcess OrientationClear Communication

Tools & Technologies

SharePointMicrosoft WordMicrosoft ExcelMicrosoft OutlookMicrosoft Teams

Industry Keywords

Administrative SupportProposal ManagementCoordinationCustomer ServiceTime Management

About the role

Key responsibilities & impact

Support proposal setup by creating folders, templates, schedules, and tracking documents
Upload, organize, and maintain proposal files in SharePoint or approved systems
Review request documents for submission details, due dates, forms, attachments, and administrative requirements
Prepare and submit simple proposals, estimates, and standard response packages using approved templates
Send reminders and follow up to collect inputs, approvals, resumes, project descriptions, forms, and other materials
Format and proofread documents; support file naming, version control, branding, completeness, and compliance checks
Assist with scheduling meetings, preparing agendas, capturing notes, and documenting action items
Perform routine data entry, research, and content updates
Support final production by compiling attachments, checking forms, preparing submission packages, and confirming administrative completeness
Provide occasional flexibility to support proposal deadlines across time zones

Requirements

What you’ll need

High school diploma or equivalent
0–2 years of administrative, coordination, document control, customer service, or related office experience
Strong attention to detail and ability to proofread for basic grammar, formatting, completeness, and consistency
Ability to follow instructions, manage assigned tasks, track deadlines, and ask clarifying questions
Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and SharePoint
Ability to learn additional tools and templates
Ability to support multiple assignments while communicating status clearly
Clear written and verbal communication skills
Dependable, organized, and process-oriented
Ability to maintain confidentiality and handle time-sensitive information carefully
Ability to work prolonged periods at a desk and on a computer
Ability to occasionally lift or move materials typically up to 10–25 pounds
Travel may be required for in-person meetings or kickoffs

Benefits

Comp & perks

Medical insurance
Dental insurance
Vision insurance
Life insurance
Short- and long-term disability
401(k) match
Flexible Spending Accounts
Employee Assistance Program (EAP)
Parental Leave
Paid time off
Holidays