Payroll Manager

Qualfon

Payroll Manager leading payroll operations and compliance for a large multi-state workforce. Ensuring accuracy and managing a team in a fast-paced environment.

Posted 4/23/2026full-timeHighland Park • Missouri • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Oversee end‑to‑end payroll operations, ensuring adherence to all applicable federal, state, and local payroll, wage and hour laws, and FLSA requirements.
Manage payroll inquiries and issue resolution, ensuring responses are timely, accurate, and compliant.
Review payroll‑related journal entries, reconciliations, and variance analyses to ensure financial accuracy and integrity.
Fulfill internal and external audit requests and support business partners through ad‑hoc reporting and routine payroll reconciliations.
Serve as the primary point of contact for payroll vendors and third‑party providers, including ADP and other external partners.
Conduct payroll and timekeeping audits, reconciliations, tax filings, and year‑end processes, including W‑2 preparation and related regulatory reporting.
Partner closely with the Person Office, Benefits, Finance, Operations, and other key stakeholders to support business decisions and provide expert payroll guidance on policy changes and compliance considerations.
Develop, document, and maintain payroll standard operating procedures (SOPs) and internal controls to support consistency, compliance, and audit readiness.
Drive process standardization and optimization across U.S. payroll operations by identifying opportunities for automation, simplification, and self‑service.
Lead/coordinate employee trainings in-person/via team for orientation and process adoption.
Leverage digital tools, analytics, and reporting to enhance payroll efficiency, accuracy, scalability, and employee experience.
Lead, coach, and develop a team of Payroll Specialists, ensuring accountability, high performance, and professional growth in a high‑volume environment.
Responsible for resolving tax issues and payroll related reconciling items including working with ADP tax Services, taxing authorities, accounting, and ADP customertechnical support.
Maintain and process annual escheatment’s to various state entities.

Requirements

What you’ll need

5+ years of payroll management experience, including direct people leadership.
Extensive multi-state payroll experience, with strong expertise in California and Pennsylvania payroll regulations.
High efficiency and advanced proficiency in Microsoft Excel and Microsoft Office applications.
In-depth knowledge of Federal, State, and Local tax jurisdictions, wage and hour laws, and FLSA.
Hands-on experience with UKG timekeeping systems.
Experience working with ADP SmartCompliance and post-payroll services.

Benefits

Comp & perks

Health insurance
Retirement plans
Paid time off
Flexible work arrangements
Professional development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll managementpayroll operationsjournal entriesreconciliationsvariance analysestax filingsW-2 preparationprocess standardizationautomationemployee training

Soft Skills

leadershipcommunicationproblem-solvingcollaborationcoachingaccountabilityhigh performanceprofessional growthorganizational skillsattention to detail