Administrative Associate

QC Servion, LLC

Administrative Associate supporting QC Servion’s centralized operations for data center companies. Managing expenses, documents, communications, travel, events, and special projects remotely across the United States.

Posted 8/5/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $52,500 - $62,738 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in administrative support functions, including expense report processing, travel arrangements, and document management. Proficient in leveraging AI and emerging technologies to enhance operational efficiency and streamline workflows.

Highest-signal resume keywords

Expense Report ProcessingMS Office Suite ProficiencyTravel Arrangement SkillsDatabase AdministrationCritical Thinking

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Expense ManagementDocument ManagementData EntrySpreadsheet ManagementProcess ImprovementEvent CoordinationTemplate DesignAI UtilizationAnalyticsConfidentiality Maintenance

Soft Skills

Effective CommunicationOrganizational SkillsSelf-MotivationTeam CollaborationAttention to Detail

Tools & Technologies

MS ExcelMS WordMS OutlookMS PowerPointMS TeamsSharePointAdobeBluebeam

Industry Keywords

Administrative SupportConsulting ServicesEngineering FirmRemote WorkProcess Documentation

About the role

Key responsibilities & impact

Process expense reports for executive leadership, including receipt collection, policy compliance review and timely submission through the company’s expense management platform
Manage discrepancies with cardholders and finance to ensure accurate, on-time reimbursement
Maintain digital files, update templates and standardized formats, manage specifications files and track document requests, policies and procedures
Perform word processing, proofreading, spreadsheet management, data entry and reporting
Assist with document development and production and company presentations
Monitor and manage the general company email inbox and phone messages, responding to inquiries and directing them appropriately
Assist with employee and client gift research and purchases
Support company training programs, including delivery to staff, and conduct research as needed
Assist with travel arrangements, industry and conference event bookings and scheduling
Manage event tracking, meetings and related logistics
Contribute to special projects as needed
Complete assigned tasks and deliverables on time and on budget
Collaborate with various departments as a key member of the Operations Team

Requirements

What you’ll need

Minimum of two years of experience in a professional office or consulting services environment
Knowledge of administrative support functions, including managing files, documenting processes, and designing forms and templates using themes and styles
Knowledge of continuous process improvement
Continued and progressive knowledge of administrative tasks required for an engineering firm
Skill in booking and arranging travel and events
Skill using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe / Bluebeam
Skill using artificial intelligence, machine learning and generative artificial intelligence
Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation
Skill in database administration and analytics
Skill in completing assignments accurately and with attention to detail
Critical-thinking ability to analyze situations and determine options for a path forward
Ability to maintain confidentiality and handle sensitive information
Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness and resourcefulness in a distraction-free workspace
Ability to maintain neat, orderly, complete documents and project files
Ability to analyze and prepare documents, reports and correspondence
Effective oral and written communication of technical and non-technical information
Ability to work successfully as a team member and independently with supervision
Ability to work under pressure and meet close deadlines
Organizational skills to manage multiple tasks simultaneously and adapt to changing business requirements
Ability to travel up to 5%, potentially to any or all 50 US states

Benefits

Comp & perks

Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company paid life insurance coverage for employees and their eligible dependents
Short and long-term disability, AD&D coverage
Professional development opportunities
Tuition reimbursement
Professional licensing assistance
Paid parental leave after one year of employment