Senior Administrative Associate

QC Servion, LLC

Administrative Senior Associate supporting QC Servion’s centralized operations hub for data-center companies. Coordinating training, meetings, travel, documents, communications and executive administrative tasks remotely across the United States.

Posted 8/5/2026full-timeRemote • California, Colorado, District of Columbia, Illinois, New York, Washington • 🇺🇸 United StatesSenior💰 $63,000 - $76,650 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and clerical support capabilities, including proficiency in MS Office Suite and effective communication skills. Capable of managing multiple tasks, coordinating events, and maintaining accurate records in a professional office environment.

Highest-signal resume keywords

MS Office Suite ProficiencyAdministrative Procedures KnowledgeTravel Booking and CoordinationAttention to DetailEffective Communication Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Word ProcessingSpreadsheet Data EntryFile ManagementDocument PreparationProject ManagementReport AnalysisTyping AccuracyEvent CoordinationRecordkeepingPolicy Proofreading

Soft Skills

Team CollaborationSelf-MotivationOrganizational SkillsAdaptabilityConfidentiality Management

Tools & Technologies

MS ExcelMS WordMS OutlookMS PowerPointMS TeamsMS SharePointAdobeBluebeamArtificial IntelligenceMachine Learning

Industry Keywords

Professional Office EnvironmentConsulting ServicesEngineering FirmOnboarding TrainingProject Tracking Tools

About the role

Key responsibilities & impact

Provide general administrative and clerical support, including word processing, proofreading, spreadsheet data entry and reporting
Update specifications files and create and maintain internal resumes
Coordinate staff delivery and manage onboarding training schedules
Create, prepare, track and present internal company-wide meetings, including monthly, quarterly and ad hoc sessions
Update and proofread policies and procedures with 100% accuracy
Research and purchase employee and client gifts and assist with swag logistics
Manage files, templates and standardization
Track document requests and ensure timely fulfillment and accurate recordkeeping
Support special projects, including basic small project management and coordination
Manage the general email inbox and phone messages, responding to inquiries and directing them appropriately
Book travel arrangements and register staff for industry events, including coordination, reservations and tracking
Manage email and schedules
Develop company meeting presentations and coordinate content among contributors
Manage expenses
Complete assigned tasks and deliverables on time and on budget
Perform other related duties as assigned

Requirements

What you’ll need

Minimum of five years of experience in a professional office or consulting services environment
Knowledge of administrative and clerical procedures and systems, including word processing, file and record management, form design and office procedures
Knowledge of booking and arranging travel and events
Continued and progressive knowledge of administrative tasks required for an engineering firm
Skill using MS Office Suite: Excel, Word, Outlook, PowerPoint, Teams and SharePoint
Skill using Adobe and/or Bluebeam
Skill using artificial intelligence, machine learning and generative artificial intelligence
Ability to complete assignments accurately and with attention to detail
Typing with minimal errors
Effective oral and written communication of technical and non-technical information
Ability to work successfully as a team member and independently with supervision
Ability to maintain confidentiality and handle sensitive information
Ability to communicate status proactively to managers and stakeholders
Ability to receive feedback, redirection and pushback constructively
Willingness to learn and operate within QC Servion’s communication standards, process framework and project-tracking tools
Ability to work successfully in a remote environment through effective communication, organization, self-motivation, proactiveness and resourcefulness
Ability to maintain neat, orderly and complete documents and project files
Ability to analyze and prepare documents, reports and correspondence
Ability to work under pressure and meet close deadlines
Organizational skills to manage multiple tasks and adapt to changing business requirements
Ability to cover standard business hours, 8:00 AM–5:00 PM, in CST, PST or a combination of both
Ability to travel up to 5%, potentially to any or all 50 US states

Benefits

Comp & perks

Choice of comprehensive medical plans, including two PPO-style plans and a HDHP with HSA option
Flex spending accounts (FSA)
Dental and vision plans
Comprehensive medical, dental and vision benefits extended to spouse/domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company-paid life insurance coverage for employees and eligible dependents
Short- and long-term disability and AD&D coverage
Professional development opportunities
Tuition reimbursement
Professional licensing assistance
Paid parental leave after one year of employment