Administrative Specialist

QC Servion, LLC

Administrative Specialist supporting QC Servion’s AEC ecosystem with executive assistance, software administration, document management, and process improvement. Coordinating operations, meetings, travel, training, and special projects remotely across the United States.

Posted 8/5/2026full-timeRemote • California, Colorado, Illinois, New York, Washington • 🇺🇸 United StatesSeniorLead💰 $78,750 - $95,813 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates advanced proficiency in MS Office Suite, including Excel, Word, Outlook, PowerPoint, Teams, and SharePoint, while providing executive-level support in a professional office environment. Capable of managing logistics for training, travel, and events, with a strong focus on accuracy, attention to detail, and effective communication.

Highest-signal resume keywords

MS Office Suite ProficiencyExecutive-Level SupportTravel CoordinationDocument ManagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Word ProcessingSpreadsheet Data EntryProofreadingDocument AnalysisProject Management

Soft Skills

Effective CommunicationSelf-MotivationOrganizational SkillsAdaptabilityProactiveness

Tools & Technologies

AdobeBluebeamArtificial IntelligenceMachine LearningGenerative Artificial Intelligence

Certifications & Qualifications

Professional Licensing

Industry Keywords

Administrative ProceduresClerical ProceduresConsulting ServicesEngineering FirmEvent Management

About the role

Key responsibilities & impact

Manage files and facilitate transitions to new digital formats
Update templates and standardizations and contribute to continuous improvement initiatives
Provide technical support to staff for administrative software applications
Perform word processing, proofreading, spreadsheet data entry and reporting
Update specification files and maintain internal resumes
Manage proposal processes
Research companywide and departmental events and coordinate travel
Schedule, deliver and manage logistics for company training and onboarding programs
Create, prepare, track and present internal companywide meetings
Track and implement policy and procedure updates, including proofreading for accuracy
Research and purchase employee and client gifts and SWAG and manage delivery logistics
Track and fulfill document requests
Monitor and manage the general email inbox and phone messages
Manage small- to moderate-scope special projects
Arrange travel and book industry events, including coordination and reservations
Manage email and calendars
Develop company meeting presentations and coordinate content among contributors
Manage expenses
Support departmental directors with special projects
Assist with professional licensing
Complete assigned tasks and deliverables on time and on budget
Collaborate with colleagues across the organization to align work with company goals and departmental objectives

Requirements

What you’ll need

Minimum of seven years of experience in a professional office or consulting services environment and providing executive-level support
Knowledge of administrative and clerical procedures and systems
Knowledge of booking and arranging travel and events
Continued and progressive knowledge of administrative tasks required for an engineering firm
Advanced proficiency with MS Office Suite: Excel, Word, Outlook, PowerPoint, Teams and SharePoint
Proficiency with Adobe and/or Bluebeam
Skill using artificial intelligence, machine learning and generative artificial intelligence
Accuracy and attention to detail
Typing with minimal errors
Ability to maintain confidentiality and handle sensitive information
Ability to work successfully in a remote environment with effective communication and organizational skills
Self-motivation, proactiveness and resourcefulness in a distraction-free workspace
Ability to maintain neat, orderly and complete documents and project files
Ability to analyze and prepare documents, reports and correspondence
Effective oral and written communication of technical and non-technical information
Ability to work independently or under limited supervision and as part of a team
Ability to work under pressure and meet close deadlines
Ability to manage multiple tasks and adapt to changing business requirements
Ability to communicate status proactively to managers and stakeholders
Willingness to operate within QC Servion’s communication standards, process framework and project-tracking tools
Ability to travel up to 5%, potentially to any or all 50 US states

Benefits

Comp & perks

Choice of comprehensive medical plans, including two PPO-style plans and an HDHP with HSA option
Flexible spending accounts (FSA)
Dental and vision plans
Medical, dental and vision benefits extended to spouse/domestic partner and dependent children up to age 26
401k with company match and self-directed brokerage account option
PTO including additional paid time off during the last week of the year
Company-paid life insurance coverage for employees and eligible dependents
Short- and long-term disability and AD&D coverage
Professional development opportunities
Tuition reimbursement
Professional licensing assistance
Paid parental leave after one year of employment