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Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Own daily execution of the group’s accounts payable process, including vendor bills, reimbursements, business trip expenses, advance invoices, credit memos, and payment preparation.
- Review AP transactions for completeness and accuracy, including vendor details, GL accounts, cost centers, products, projects, tax codes, amortization rules, approvals, and supporting documentation.
- Ensure invoices and reimbursements are processed through Payhawk and exported to NetSuite accurately and on time.
- Ensure AP transactions contain sufficient information for fixed asset identification and capitalization assessment, and escalate potential fixed asset items in line with the fixed asset process.
- Initiate vendor creation and maintain vendor master data in line with vendor management procedures, including review of duplicate vendors, payment details, and required supporting information.
- Monitor vendor detail changes, ensure proper verification and approval, and escalate potential vendor master data or payment risks where required.
- Manage AP-related queries from vendors and internal stakeholders, ensuring timely, clear, and structured communication.
- Identify AP process exceptions, missing information, approval delays, and recurring issues, and escalate them in line with defined escalation rules.
- Prepare weekly AP payment runs for fully approved and reviewed transactions, ensuring payment details match vendor records, supporting documentation, and approval requirements before payment execution or authorization.
- Review and process employee reimbursements, per diems, mileage claims, and business trip-related expenses in line with internal policies and approval requirements.
- Own AP-side control over business trip expenses and Navan financial flows, including review of supporting documentation, dimensions, invoice flows, syncs into Payhawk / NetSuite, and resolution of mismatches.
- Monitor Payhawk balances and coordinate required funding to ensure timely settlement of approved AP transactions.
- Maintain AP-related business trip process accuracy in Navan, including master data, syncs, invoice flows, and alignment with Payhawk and NetSuite.
- Review overdue approvals, unresolved AP items, export errors, and recurring process issues, and escalate where required.
- Support improvements to AP workflows, approval logic, stakeholder guidance, and system usage to reduce manual work and recurring errors.
- Prepare and validate AP-related month-end close inputs, including completeness of vendor bills, unsubmitted transactions, advance invoice matching, credit memo processing, open AP items, and expense cut-off.
- Identify recurring AP issues and suggest improvements to the Head of Transactional Accounting.
Requirements
What you’ll need- Bachelor’s degree in Accounting, Finance, Economics, Business Administration, or a related field.
- 3–5+ years of relevant accounting experience, preferably in accounts payable, procure-to-pay, expense management, or high-volume accounting operations.
- Hands-on experience with NetSuite or similar ERP system; experience with Payhawk, Navan, or similar expense / travel management tools is an advantage.
- Good understanding of AP processes, including vendor management, invoice processing, reimbursements, business trips, advance invoices, credit memos, payments, and related controls.
- Ability to review transactions for completeness and accuracy, including vendor details, accounting dimensions, tax codes, approvals, and supporting documentation.
- Strong attention to detail, ownership, communication skills, and ability to work independently in a deadline-driven environment.
- Ability to follow policies, resolve routine issues, identify recurring process gaps, and escalate exceptions in a structured way.
Benefits
Comp & perks- Flex benefit package, customizing perks to match your unique style.
- Enjoy unlimited remote work or join the vibrant offices in Vilnius, Kaunas, or Barcelona.
- Flexible working hours, harmonizing your personal and professional life.
- Half-day Summer Fridays.
- Full training and onboarding program for a seamless start.
- Exclusive work only with international markets.
- Considerable & steadily increasing salary, recognizing and rewarding your dedication.
- Frequent in-office and after-hours activities with team members.
- Participation in international training programs.
- Internal transparency with company results and salary system, promoting a culture of trust and collaboration.
- Additional paid vacation days, including birthdays, volunteering, and other occasions.
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payablevendor managementinvoice processingreimbursementscredit memosfinancial flowsmonth-end closeexpense managementprocure-to-payhigh-volume accounting operations
Soft Skills
attention to detailcommunication skillsownershipindependent workdeadline-drivenproblem-solvingstructured escalationstakeholder guidanceprocess improvementaccuracy
Certifications
Bachelor’s degree in AccountingBachelor’s degree in FinanceBachelor’s degree in EconomicsBachelor’s degree in Business Administration