Distributors Assistant

Puig

LatAm Distributors Assistant supporting Puig’s Miami beauty and fashion operations. Managing executive administration, travel, events, office logistics, vendors, expenses, and back-office processes.

Posted 8/5/2026full-timeMiami • Florida • 🇺🇸 United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and administrative capabilities, with advanced proficiency in MS Office and experience in managing office logistics and vendor relationships. Bilingual in Spanish and English, with a focus on effective communication and problem-solving in a multicultural environment.

Highest-signal resume keywords

Office Management ExperienceAdvanced Proficiency in MS OfficeBilingual in Spanish and EnglishEvent Planning and CoordinationAnalytical and Problem-Solving Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

MS OfficeSAP ConcurTravel and Expense ReconciliationReport PreparationPowerPoint Presentation CreationSpreadsheet ManagementCalendar ManagementVendor ManagementInventory ManagementMeeting Coordination

Soft Skills

Strong Communication SkillsDetail-OrientedTrustworthinessAutonomousResults-Driven

Tools & Technologies

Digital Tools and ApplicationsInternet Proficiency

Industry Keywords

Cosmetics IndustryFashion IndustryConsumer Goods Industry

About the role

Key responsibilities & impact

Provide administrative and operational assistance to the General Manager
Manage the General Manager's calendar, organize meetings, and maintain an updated agenda
Follow up on requests and facilitate information needed for appointments
Manage bookings and travel plans
Organize receipts and prepare Travel & Expenses reconciliations on SAP Concur
Ensure expenses are reported and corporate credit cards are paid on time
Prepare reports, PowerPoint presentations, documents, and spreadsheets
Prepare and consolidate meeting minutes and follow up on key actions
Support event planning, coordination, execution, and communication
Manage inventory of company branding materials
Lead office logistics, including ordering supplies and tracking costs against budgets
Coordinate maintenance efforts and building management needs with the Office Manager/Receptionist
Greet clients, candidates, and visitors; receive and distribute mail, packages, and deliveries
Lead vendor management and payment processes
Follow up on sanitary registry processes and update company systems
Perform other responsibilities as requested

Requirements

What you’ll need

2+ years of Office Management or Administrative experience, preferably in the Cosmetics, Fashion or Consumer Goods industry
Bachelor’s degree in a related field is a plus
Bilingual in Spanish and English is required
Advanced proficiency in MS Office: PowerPoint, Word, Excel, and Outlook
Proficiency using the Internet and digital tools and applications
Strong partnering, problem-solving, and analytical abilities
Autonomous and results-driven
Exemplary planning, coordination, and organizational skills
Strong communication skills
Trustworthiness and discretion
Ability to communicate and work in a multicultural team environment
Detail-oriented and able to provide reliable information

Benefits

Comp & perks

An entrepreneurial, creative and welcoming work culture
A range of learning and development opportunities
An international company with plenty of opportunities to grow
A competitive compensation & benefits package