Corporate Secretary

PTV Logistics

Corporate Secretary overseeing corporate governance and compliance for 15-20 legal entities. Supporting the CFO and executive leadership in administration and entity simplification processes.

Posted 4/13/2026full-timeRemote • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Maintain accurate and complete corporate records for 15-20 legal entities across multiple jurisdictions and introduce a new corporate records management system / tool
Lead entity rationalization initiatives to simplify corporate structure in coordination with tax and legal advisors
Design, standardize, and manage end-to-end intercompany frameworks, including contracting, documentation, approvals, transfer pricing support, and collaboration with Finance on invoicing and settlement processes
Manage and align the dual structure of legal entities and functional organization (with statutory Managing Directors), ensuring clear roles, decision rights, authorization frameworks, and effective collaboration while maintaining legal compliance and corporate boundaries
Manage shareholder communications, including maintaining shareholder databases, processing share issuances and transfers, preparing notices and proxies, and coordinating with private equity sponsors on governance and reporting
Serve as the primary contact for banking relationships, supporting debt financing activities, preparing corporate authorization documents, ensuring compliance with loan agreements, and maintaining records of guarantees and intercreditor arrangements
Organize and prepare materials for board meetings across all entities, drafting agendas and resolutions, ensuring procedural compliance, tracking decisions, and maintaining board records

Requirements

What you’ll need

Bachelor’s degree in Law, Business Administration, or a related field
5+ years of experience as Corporate Secretary or in corporate governance role
Familiarity with German corporate law (particularly GmbH structures and MD requirements), compliance requirements and governance best practices
Hands-on experience with entity simplification, restructuring, and intercompany setups
Proven experience managing multiple legal entities across different jurisdictions, balancing legal entity requirements with organization needs, and leveraging entity management systems and corporate record databases
Highly organized, detail-oriented and discrete in handling sensitive corporate matters
Experience in private equity-backed or SaaS companies and knowledge of European corporate law (Ltd structures) are a plus.

Benefits

Comp & perks

PTV Logistics Employees Benefits | PTV Logistics

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

corporate records managemententity rationalizationintercompany frameworkstransfer pricingshareholder communicationsdebt financingcorporate governanceentity simplificationrestructuringentity management systems

Soft Skills

highly organizeddetail-orienteddiscreteeffective collaborationcommunicationleadership