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Business Operations Manager
ProviPanda GmbHOperations & Finance Manager at ProviPanda handling accounting, HR, and business operations remotely. Collaborating with the founder for business continuity.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in accounting and finance operations, including payroll accounting and communication with tax advisors. Proficient in managing legal inquiries and onboarding processes while maintaining discretion in handling sensitive matters.
Highest-signal resume keywords
Payroll AccountingExperience With MossCommunication With Tax AdvisorsStrong NumeracyExperience With CRM
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
AccountingFinance OperationsPayroll AccountingDebt CollectionContract Literacy
Soft Skills
Structured Working StyleReliableDiscretionIndependent WorkerTeam Collaboration
Tools & Technologies
MossStripeDATEVSlackAsanaClaudeCloseHubSpot
Industry Keywords
Expense MonitoringTax Advisor CommunicationLeave RequestsTime TrackingLegal Inquiries
About the role
Key responsibilities & impact- Responsibility for Moss (expense monitoring, approvals, account monitoring)
- Responsibility for preparatory accounting, including communication with the tax advisor
- Responsibility for Factorial (leave requests, time tracking, submitting sick leave to health insurance, etc.)
- Responsibility for payroll accounting
- Communication (setting up new employees, providing timely salary information or changes for all employees, reporting sick days, etc.)
- Monthly commission statements for the sales team
- Debt collection & dunning
- Responsible for planning team events and team calls & workations
- Weekly reporting directly to the CEO
- Communication with lawyers, legal protection insurers, insurance providers, service providers, freelancers (e.g., independently managing website projects)
- Review and update of Terms & Conditions and privacy policy/data protection as needed
- Responsible for the info@ inbox — review important legal issues and manage them
- You are the first point of contact for all legal inquiries (People & Hiring)
- You help when things are urgent and conduct initial interviews for new operational roles
- You prepare all operational & technical aspects for new onboardings and are also responsible for employee offboarding
- Technical onboarding of new employees, central contact person for questions
- Screening & initial interviews in operations hiring, oversight of trial days in sales
Requirements
What you’ll need- 2–3 years of experience in accounting, finance operations, or general business operations
- Experience with Stripe, Moss and DATEV is a plus
- Payroll accounting and communication with tax advisors are familiar to you
- Confident use of common tools such as Slack, Claude, Asana, or comparable project and communication tools
- Experience with a CRM (e.g., Close, HubSpot, or similar) is an advantage
- Strong numeracy and contract literacy
- Structured, reliable working style — someone who keeps their word
- Discretion when handling sensitive financial and legal matters
- You enjoy working independently and as part of a small, hands-on team
Benefits
Comp & perks- A fast-growing HR-tech startup with a big vision and strong growth, offering exciting challenges and development opportunities
- A friendly team and environment where work is enjoyable and innovation is encouraged
- Flat hierarchies, direct responsibility, and real influence on projects and strategic decisions
- Remote-first setup with flexible working hours for an optimal work-life balance
- Above-average salary with additional bonus options and other attractive perks