Business and Finance Coordinator

ProVeg International

Business and Finance Coordinator ensuring efficient operations for ProVeg UK. Overseeing administration, financial coordination, HR support, and governance in a dynamic team environment.

Posted 7/25/2026part-timeRemote • 🇬🇧 United KingdomMid-LevelSenior💰 £25,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong financial competency and exceptional administrative skills, with a focus on meticulous data integrity and compliance with legislative timelines. Proficient in managing HR processes, preparing financial reports, and leveraging digital tools for enhanced productivity.

Highest-signal resume keywords

Financial ReportingData Integrity ManagementHR OnboardingHubSpot ExpertiseLegislative Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Budget ManagementFinancial ReportingData EntryProofreadingReport Preparation

Soft Skills

Attention to DetailOrganizational SkillsCommunication SkillsTeam CoordinationTraining and Support

Tools & Technologies

HubSpotWrikeSageConfluenceAI Tools

Industry Keywords

GDPR ComplianceCompanies HouseCIC DocumentationHealth & SafetyCorporate Governance

About the role

Key responsibilities & impact

Manage invoice creation, process team expenses, have a good understanding of our overall budget, and pull monthly budget reports from Sage for budget holders.
Prepare core financial reports for the board (budget vs. actuals, projections, cash flow charts) and support fundraising financial queries.
Coordinate quarterly board meetings, manage agendas/slides, take action notes (utilising AI tools), and track the risk and action logs.
Manage employee onboarding/offboarding, set up equipment, update personnel databases, and prep monthly payroll, working together with our People & Culture team.
Ensure Companies House records, CIC documentation, insurance policies, and GDPR compliance are strictly up to date, supplier contracts management.
Plan team-building events, manage co-working events, and coordinate team gifts and milestone cards.
Act as the internal expert for HubSpot and Wrike, providing staff training and sharing tips on leveraging AI for productivity.
Maintain clean data entry in HubSpot (donations, donor tracking, reporting, supporting prospect research, following up on proposals), and serve as the team’s eagle-eyed proofreader for newsletters, reports, and proposals.
Set up and maintain an internal knowledge Wiki (Confluence), maintain up-to date information, assure everyone on the team has access to information they need.
Prepare budget queries, business cases, liaising with the external provider for bookkeeping / accounting etc.
Create monthly and quarterly reports in HubSpot.

Requirements

What you’ll need

Exceptional administrative skills to manage everything from HR onboarding and wellbeing scheduling to high-level Board preparation and Director support.
A strong eye for detail to proofread and edit internal and external communications, ensuring different pieces of content meet grammar, tone, and branding standards.
Ability to maintain meticulous data integrity in our CRM for programme and fundraising activities.
Prepared to embrace being a ‘Digital Champion’, helping team members to learn and embrace platforms we use such as Wrike / Hubspot / Gemini.
Organised and able to hold us to strict legislative timelines or important annual dates (e.g., filing of accounts / updating Companies House records).
Good financial competency and confidence in liaising with People and Culture / accountants.
An understanding of basic UK employment processes, Health & Safety, insurance handling, and corporate governance (e.g., Companies House).

Benefits

Comp & perks

A strong organisational focus on personal development, with a designated training budget
Provision of a work laptop
Flexible, trust-based working arrangements and home-office arrangements
Career development support
Mental health & wellbeing support via access to the OpenUp platform and a free Headspace subscription
Generous annual leave entitlement - 25 days increasing by one day a year to a maximum of 30 days (plus bank holidays)
Enhanced maternity, paternity, shared parental, and adoption pay
Employee Assistance Programme including counselling
Access to 24/7 virtual GP Service
Access to the Wisdom app with exclusive perks and discounts
Compassionate animal companion leave