Personal Assistant

Proto

Personal Assistant supporting Proto, an innovation and design consultancy, with the CEO’s personal logistics, travel, and family events. Managing sensitive administration and real-time coordination.

Posted 8/11/2026contractAustin • Texas • 🇺🇸 United StatesMid-LevelSenior💰 $30 - $35 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills to effectively manage personal and administrative tasks for the CEO, ensuring seamless coordination of travel and lifestyle management. Capable of handling complex and sensitive tasks with strategic judgment and a high level of trust.

Highest-signal resume keywords

Calendar ManagementTravel CoordinationEffective CommunicationResearch and CoordinationClient Service Experience

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft Skills

Strategic JudgmentHigh TrustProfessional Communication

Industry Keywords

Entrepreneurial EnvironmentClient Service Industry

About the role

Key responsibilities & impact

Complete personal and administrative tasks for the CEO, including proactive calendar and appointment management, medical and health management, and household and lifestyle management
Plan, coordinate, and ensure the CEO is prepared for personal travel and family events
Handle end-to-end planning of family travel for vacations and other events
Coordinate multi-track itineraries when schedules diverge
Provide active support during periods of travel change
Communicate directly and professionally with the CEO’s family and other important people in their life
Proactively raise opportunities and concerns to help the CEO balance work and personal life
Perform complex and sensitive ad hoc tasks and personal projects requiring research and coordination
Respond in real time and communicate outside core business hours, especially during travel windows
Report to the CEO’s EA and function as an extension of the CEO’s support team

Requirements

What you’ll need

Bachelor’s degree preferred, not required
Work or internship experience in a high-paced entrepreneurial environment
Client service industry experience ideally
Thoughtful and strategic judgment across varied personal situations
High trust and confidence
Effective and professional communication skills
Ability to handle complex, sensitive tasks requiring research and coordination
Availability for real-time communication outside core business hours, especially during travel windows
Ability to average approximately 40 hours per week, with hours varying based on business needs

Benefits

Comp & perks

Eligible for overtime in accordance with applicable law
Remote work when not required for in-person activities based around the CEO’s home