Operations Manager, Contract

Prophecy

Operations Manager supporting HR, executive administration, and employee experience at Prophecy, an AI-powered data preparation and analysis platform. Coordinating onboarding, payroll, benefits, events, scheduling, travel, and offboarding.

Posted 8/4/2026contractSan Mateo • California • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing complex scheduling, onboarding processes, and payroll coordination while ensuring effective communication and organization in a hybrid work environment. Proficient in utilizing automation tools and HRIS systems to enhance operational efficiency and support employee engagement initiatives.

Highest-signal resume keywords

5+ Years Experience In Operations Or Human ResourcesBachelor's Degree In Business AdministrationStrong Organizational SkillsKnowledge Of Automation Tools And LLMsProactive And Detail-Oriented Problem-Solving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Scheduling ManagementOnboarding CoordinationPayroll ProcessingPerformance Review SupportTravel Logistics ManagementOffboarding ProcessesEvent PlanningEmployee Benefits AdministrationDocumentation ManagementCalendar Coordination

Soft Skills

Sound JudgmentDiscretionResourcefulnessAttention To Detail

Tools & Technologies

HRISPayroll ToolsEmail ToolsCalendar ToolsAutomation ToolsClaudeChatGPTGemini

Industry Keywords

OperationsHuman ResourcesEmployee EngagementConfidential Information Management

About the role

Key responsibilities & impact

Manage complex scheduling and calendar coordination for executives
Lead new hire onboarding and ensure organized employee starts
Prepare and submit payroll inputs and coordinate with finance/payroll
Plan and execute culture-building events and engagement initiatives
Support the performance review cycle, including scheduling, tracking, and documentation
Support employee benefits programs and answer enrollment questions
Manage executive email correspondence and follow through on key items
Arrange travel logistics, including flights, accommodations, and itineraries
Plan and coordinate internal and external meetings, offsites, and company events
Manage offboarding processes, exit logistics, and documentation

Requirements

What you’ll need

5+ years of experience in an operations or human resources role
Bachelor's degree in business administration or related field
Strong organizational skills with ability to manage multiple priorities and deadlines
Knowledge of automation tools and LLMs such as Claude, ChatGPT, and Gemini
Sound judgment and discretion handling confidential and sensitive information
Comfort with calendar, email, HRIS, and payroll tools; ability to learn new systems quickly
Proactive, resourceful, and detail-oriented approach to problem-solving
Ability to work a hybrid schedule, splitting time between in-office and remote work

Benefits

Comp & perks

Prophecy covers 99% of employee health insurance premiums and 75% for dependents
Discretionary allowance for cell phone, wifi, gym memberships, wellness, and more
Flexible PTO
Professional development allowance
Company sponsored Long Term Disability and Life Insurance, FSA/HSA, dental, vision
Ability to have your fingerprint on an innovative product
End-to-end ownership of your projects