Project Coordinator

ProPharma

Project Coordinator supporting Project Management Office at ProPharma, ensuring smooth day-to-day project operations and collaboration with a distributed team.

Posted 5/23/2026full-timeRemote • 🇬🇧 United KingdomMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Provide core project administration support, including scheduling meetings, preparing agendas, documenting minutes, and tracking action items
Actively participate in project meetings, contributing updates and ensuring follow-ups are clearly captured
Support Project Managers in delivering project activities, including discovery work, documentation drafting, change management, and communication planning
Maintain and organize project documentation, including plans, status reports, and shared files
Update trackers, logs, and reports under the guidance of Project Managers
Monitor project timelines and proactively follow up with team members on assigned tasks
Assist in preparing presentations, dashboards, and reports using PMO templates
Coordinate communication across project teams and escalate issues when appropriate
Ensure proper document management, including version control and up-to-date records
Support PMO tools, templates, and processes, helping maintain consistency and quality
Contribute to continuous improvement initiatives within the PMO

Requirements

What you’ll need

3+ years of demonstrated experience working within a corporate PMO environment (essential)
Strong interpersonal skills, with the ability to confidently engage and communicate with stakeholders at all levels of the business
Excellent written, verbal, and virtual communication skills
Highly organized with the ability to manage multiple tasks simultaneously
Strong attention to detail and accuracy
Collaborative mindset with the ability to work effectively in team environments
Proactive approach to learning and problem-solving
Comfortable using Microsoft 365 tools (Excel, PowerPoint, Teams, SharePoint)
Bachelor’s degree in Business or a related field, or a Project Management certification (preferred)

Benefits

Comp & perks

Flexible working arrangements
Professional development opportunities

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project administrationdocumentation draftingchange managementcommunication planningdocument managementversion controlproject trackingpresentation preparationreportingcontinuous improvement

Soft Skills

interpersonal skillscommunication skillsorganizational skillsattention to detailcollaborative mindsetproactive problem-solvingtime managementstakeholder engagementteamworkmulti-tasking

Certifications

Project Management certificationBachelor’s degree in Business