HR Analyst
TRACTIAN
Offshore HR Operations, ATS Administrator
ProperXPM
contract
Posted on:
Location Type: Remote
Location: Remote • 🇧🇷 Brazil
Visit company websiteSalary
💰 $9 - $11 per hour
Job Level
Mid-LevelSenior
About the role
- Workable ownership (enterprise + PortCos) Standardize pipelines/stages/tags/custom fields/automations; govern access/permissions; maintain job descriptions, outreach, and offer templates; weekly ATS hygiene (clean up, disposition, archive, retention).
- Assessment platform: Criteria Implement and maintain Criteria + Workable integration; define role-based assessment blueprints, cutoffs, retake rules, and best practices; track completion and score-to-hire outcomes; train hiring teams.
- Reporting & record-keeping Own source-to-hire funnel, aging/SLA dashboards, offer metrics, and audit trails; deliver weekly operational dashboards and a monthly executive recruiting pack for Proper + PortCos.
- Scheduling support Coordinate interviews (screens/panels), confirmations/reschedules, and conferencing logistics as needed.
- Vendor management & billing Manage Indeed/Upwork/Criteria spend; handle cost allocations by PortCo/cost center; reconcile invoices and surface ROI by channel.
- Onboarding & offboarding Run standardized checklists; coordinate provisioning/deprovisioning, equipment, and documentation; partner with HRIS/PEO/Payroll/IT; maintain auditable records and closeout tasks.
- Service offerings & organization Co-create and maintain an HR/Recruiting service catalog with SLAs and intake routing; manage a lightweight request tracker (e.g., Asana); publish monthly utilization & impact.
- PortCo enablement Provide office hours, trainings, and on-demand support on Workable, Criteria, and reporting; maintain a shared FAQ/micro-SOP library; flag patterns and propose fixes.
- Compliance & consistency Maintain centralized SOPs/templates and a clear change-log across tools and PortCos.
Requirements
- 3–5+ years in HR/Recruiting Operations with hands-on ATS admin (Workable strongly preferred)
- Experience implementing/administering assessment platforms
- Strong spreadsheets and documentation skills; comfort with data hygiene and auditability while being very detail oriented
- Vendor billing and cost allocation experience (Indeed, Upwork, assessments)
- Excellent written English; proactive async communication across multiple brands/entities
- Nice to have: HRIS/PEO coordination (e.g., Prestige/Deel), e-signature/offer workflows, and BI/reporting tools (Excel pivots a must; Power BI/Looker a plus)
Benefits
- Competitive pay based on experience.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
ATS administrationassessment platform implementationdata hygieneauditabilityvendor billingcost allocationspreadsheetsdocumentationreportingExcel pivots
Soft skills
detail orientedproactive communicationwritten communicationcoordinationtrainingorganizationproblem-solvingcollaborationtime managementcustomer service
