Administrative Assistant

ProMinent North America

Administrative Assistant providing organizational support aimed at HR administration and employee engagement. Ensuring smooth daily office operations and facilitating employee activities in Pittsburgh, PA.

Posted 4/28/2026full-timePittsburgh • Pennsylvania • 🇺🇸 United StatesJuniorMid-LevelWebsite

About the role

Key responsibilities & impact

Provide administrative support to various departments
Support employee travel planning and logistics
Coordination of on-site and off-site corporate events, meetings, training, luncheons, and employee activities. This includes travel planning, lunches, restaurant reservations, room set up and general logistics
Prepare announcements, reports, spreadsheets, and presentations
Order and manage office supplies and pantry items
Maintain conference rooms to ensure they are clean, well-stocked, and meeting-ready at all times
Ensure breakrooms are clean, well-organized, and appropriately stocked
Support onboarding logistics and new-hire orientation scheduling
Assist Accounting with posting invoices or other special projects as needed
Provide order entry coverage in our MRP department during short staffing or backlog situations
Take photos at on-site employee events and provide them to the Digital Marketing Specialist for social media, employment branding and marketing use
Adhere to Company policies and procedures
Punctual attendance
Maintain work area in a neat and organized manner
Accomplish goals, meet deadlines and objectives
Support Client, Company and Team
Maintains company confidentiality
Other duties as required to attain company goals

Requirements

What you’ll need

High school diploma required
2+ years of administrative or office support experience
Strong organizational skills with a proven ability to manage details, prioritize tasks, and meet deadlines
Excellent written and verbal communication skills
Must be professional and approachable
Reliable, proactive, and collaborative, with a positive attitude and strong interpersonal skills; someone others enjoy working with
Technically proficient with common business tools, including Outlook, Word, Excel, PowerPoint, Concur, Canva, Copilot, and other online platforms, with the ability to learn and adapt to new technology
Continuous improvement mindset, with openness to trying new approaches
Trustworthy and thoughtful, with the ability to handle sensitive and confidential information responsibly
Active Notary Public certification, or willingness to become certified

Benefits

Comp & perks

Health insurance
dental
vision
short-term disability insurance
long-term disability insurance
life insurance
long-term care insurance
paid holidays
paid time off
credit union membership
401(k)

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportevent coordinationreport preparationinvoice postingorder entry

Soft Skills

organizational skillscommunication skillsprofessionalismreliabilitycollaborationinterpersonal skillsattention to detailproactive attitudetrustworthinessadaptability

Certifications

Notary Public certification