Executive Assistant, Operations Generalist

Project Bay

Operations Allrounder supporting the founding team at Project Bay with various tasks in office management and daily operations. Involved in diverse projects and team coordination.

Posted 7/12/2026full-timeRemote • 🇩🇪 GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and multitasking capabilities, with proficiency in Google Suite and MS Office. Capable of managing day-to-day operations, supporting finance administration, and engaging effectively with partners and customers.

Highest-signal resume keywords

Google Sheets ProficiencyGoogle Slides ProficiencyMS Office ProficiencyService-Oriented CommunicationEvent Planning

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Spreadsheet ManagementPresentation CreationProposal PreparationInvoice IssuanceProject Management

Soft Skills

IndependenceReliabilityCalm Under PressurePositive DemeanorSolution-Oriented Mindset

Tools & Technologies

Google SuiteMS OfficeSlack

Industry Keywords

Office ManagementStartup EnvironmentAdministrative SupportFinance AdministrationSales Support

About the role

Key responsibilities & impact

You are the right hand, the organizational whiz and the primary sparring partner for our founding team.
You provide maximum support in day-to-day operations.
You build and maintain clear spreadsheets (Google Sheets/Excel).
You create professional, engaging presentations (Google Slides/PowerPoint).
You support finance administration and sales support, prepare proposals and issue invoices.
You make important calls and correspond with our partners, vendors and customers with impeccable professionalism.
You plan and organize memorable workations and team events, as well as general scheduling and travel coordination for internal and external participants.
You independently take on changing ad-hoc projects and administrative tasks that arise in the daily life of a startup.

Requirements

What you’ll need

You have completed commercial vocational training, a degree, or bring the necessary skills through relevant professional experience in an assistant, office management or startup environment.
You are a true generalist, enjoy variety and always think one step ahead.
You work highly independently and reliably, and remain calm and keep an overview even when many different tasks are running in parallel.
Through daily use, you are fully proficient with the Google Suite (especially Sheets & Slides), MS Office, Slack and similar digital tools.
You have a positive demeanor, are service-oriented and genuinely enjoy direct (phone) contact with partners and customers.
You are not seeking a purely administrative role. You are energetic, solution-oriented and want to actively contribute to deliver tangible impact.

Benefits

Comp & perks

You play a key role in the success of the next generation of startups.
You will help build a first-class network of organizations and people in the startup ecosystem.
We value short lines of communication, an open culture, close collaboration and motivated teamwork toward shared goals — and we grow every day.
Be part of the team and help shape our working culture.
Significant responsibility with tangible impact on new ventures and business models.
You will benefit from long-term personal development opportunities, fair compensation and additional perks.