Executive Assistant – Operations All-Rounder

Project Bay

Operations Allrounder supporting the management team at Project Bay, Europe's leading Workation and CoWorking network. Engaging in diverse operational tasks to enable strategic growth.

Posted 7/7/2026full-timeRemote • 🇩🇪 GermanyMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

You are the right hand, organizational genius, and key sparring partner for our founding team.
In this varied role your main mission is clear: to keep our backs free in daily operations so we can focus on strategic growth.
You are a true all-rounder, think proactively, and jump in wherever things need to get done.
You build and maintain clear spreadsheets (Google Sheets/Excel), create professional, engaging presentations (Google Slides/PowerPoint), and keep our internal systems well structured.
You support us in the daily business, prepare quotes, create invoices, and take on preparatory tasks for our accounting.
You are the friendly face externally. You make important calls and communicate in a polished, professional manner with our partners, service providers, and customers.
You plan and organize memorable workations, team events, as well as general scheduling and travel coordination for internal and external participants.
From A for calls to W for workation planning — you independently take on changing ad-hoc projects and administrative to-dos that arise in the startup day-to-day.

Requirements

What you’ll need

You have completed a commercial apprenticeship, a degree, or have gained the necessary skills through relevant professional experience in an assistant, office management, or startup environment.
You are a true generalist, love variety, and always think one step ahead.
You work highly independently, reliably, and keep calm and maintain an overview even when many different tasks are running in parallel.
Through daily use, you are highly proficient with the Google Suite (especially Sheets & Slides), MS Office, Slack, and similar digital tools.
You have a positive presence, are service-oriented, and genuinely enjoy direct (phone) contact with partners and customers.
You are not looking for a purely administrative role. You are energetic, solution-oriented, and want to actively contribute to deliver tangible impact.

Benefits

Comp & perks

You play a key role in the success of the next generation of successful startups.
You help us develop a first-class network of organizations and people in the startup world.
We rely on short communication lines and an open culture, work closely and motivated toward common goals, and push ourselves to grow every day. Join us and help shape the working culture.
Personal responsibility with measurable impact on new ventures and business models.
You will enjoy long-term personal development opportunities, fair compensation, and non-cash benefits.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Spreadsheet ManagementPresentation CreationQuote PreparationInvoice CreationAccounting Support

Soft Skills

Proactive ThinkingService OrientationReliabilityCalm Under PressurePositive Presence