Executive Assistant
Hey Lieu
Virtual Assistant
Professional Recruiters
contract
Posted on:
Location Type: Remote
Location: Remote • 🇵🇭 Philippines
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Organize and maintain written and digital records, including data entry and document management.
- Coordinate and manage calendars, schedules, and appointments across different time zones.
- Draft, proofread, and manage correspondence, reports, and presentations.
- Conduct research, collect data, and provide information to support decision-making.
- Prepare and maintain meeting agendas, minutes, and follow-ups.
- Assist in the coordination of meetings, conferences, and business development initiatives.
- Perform ad-hoc administrative duties as needed to support various business units.
- Provide administrative support to the sales team, including managing CRM systems, tracking sales processes, outbound calls, and assisting with client communications.
- Assist in implementing new sales programs, procedures, and systems.
- Provide administrative support to the recruiting team, including managing the ATS, sourcing, LinkedIn outreach, email outreach, appointment setting, and interviewing candidates.
- Manage invoicing, accounts receivable collections, and general bookkeeping tasks.
- Post financial transactions to accounting software (e.g., QuickBooks) and conduct monthly reconciliations for bank and credit card accounts.
- Assist with budgeting, financial reviews, and preparation of confidential financial documents.
- Utilize tools like Excel to organize data, create charts, and generate reports.
- Support project management efforts by tracking progress and communicating updates.
Requirements
- 1-3 years of experience in an administrative, virtual assistant, recruiting, OR bookkeeping role. (Preferred but not Required)
- Proficiency in QuickBooks, Microsoft Office 365/Google Workspace.
- Familiarity with CRM platforms, Slack, ATS and Zoom.
- Excellent command of English, both written and verbal.
- Strong organizational skills with the ability to manage multiple tasks and deadlines efficiently.
- Independent problem solver with innovative solutions.
- Strong work ethic, attention to detail, and the ability to work independently.
- Flexible to work across different time zones and able to adjust to evolving business needs.
Benefits
- Flexible work arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
data entrydocument managementfinancial transactionsbookkeepingbudgetingreport generationsourcinginterviewingcalendar managementmeeting coordination
Soft skills
organizational skillsproblem solvingattention to detailindependenceflexibilitycommunication skillstime managementwork ethicmultitaskinginnovation
