Fleet Administrator

Pritchard Industries

Temporary Fleet Administrator responsible for fleet administration, vendor coordination, and compliance tracking. Ensuring vehicles are maintained and ready to support business operations.

Posted 5/9/2026full-timeRemote • Alabama, Florida, South Carolina, Texas • 🇺🇸 United StatesJuniorMid-Level💰 $26 - $29 per hourWebsite

About the role

Key responsibilities & impact

Maintain accurate fleet records including vehicle assignments, registrations, titles, toll accounts, fuel cards, maintenance history, and driver data
Process new vehicle orders, vehicle disposals, transfers, and reassignment requests
Coordinate vehicle onboarding and offboarding activities
Track vehicle inventory and status across all operating locations
Serve as daily point of contact for the Fleet Management Company and other fleet vendors
Submit and track requests related to maintenance, fuel cards, registration renewals, tolls, telematics, roadside assistance, and accidents
Follow up on open issues to ensure timely resolution
Support vendor billing reviews and invoice reconciliation
Monitor registration expirations, inspections, driver documentation, and required certifications
Assist with DOT and driver compliance tracking where applicable
Support accident reporting processes and claim documentation
Maintain required fleet documents and audit files
Monitor preventive maintenance schedules and overdue service items
Coordinate repairs and downtime updates with drivers and vendors
Help identify recurring maintenance issues and escalation needs
Prepare recurring fleet reports such as vehicle inventory, utilization, maintenance status, fuel activity, and compliance dashboards

Requirements

What you’ll need

Associate’s or Bachelor’s degree preferred
2+ years of experience in fleet administration, transportation, operations support, or related field preferred
Experience working with vendors and service providers
Strong organizational and multitasking skills
Proficiency in Excel and Microsoft Office
Strong communication and follow up skills
Ability to work independently in a remote environment

Benefits

Comp & perks

Opportunity for growth

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

fleet administrationvehicle inventory managementmaintenance trackingDOT complianceaccident reportinginvoice reconciliationdata analysisvehicle onboardingvehicle disposalmultitasking

Soft Skills

organizational skillscommunication skillsfollow-up skillsindependent workproblem-solving

Certifications

Associate’s degreeBachelor’s degree