Study Abroad Program Manager

PRINCIPIA

Program Manager coordinating study abroad and field programs at Principia College. Overseeing logistical, administrative, and operational components to ensure high-quality global learning experiences.

Posted 7/3/2026full-timeElsah • Illinois • 🇺🇸 United StatesJuniorMid-Level💰 $50,225 - $58,450 per yearWebsite

About the role

Key responsibilities & impact

Coordinate the logistical implementation of 2–5 study abroad and field programs annually.
Arrange travel, housing, excursions, and on-site services in collaboration with international partners and vendors.
Manage program timelines and ensure all logistical components are executed on schedule.
Prepare and distribute program materials, including itineraries and pre-departure information.
Serve as a primary contact for students throughout the application, pre-departure, and return phases.
Manage student applications, enrollment processes, and documentation.
Provide guidance on program requirements, timelines, and general preparation.
Support and help facilitate pre-departure orientations and re-entry programming.
Process program-related payments, invoices, and financial transactions in coordination with the Assistant Director and Accounting Office.
Track program expenses and maintain accurate financial records.
Assist in monitoring program budgets and flag discrepancies or concerns.
Maintain program records, databases, and reporting systems.
Assist in coordinating contracts and documentation for faculty and program personnel.
Support the implementation of policies, procedures, and compliance requirements.
Assist with marketing materials, website updates, and program communications.
Support implementation of health and safety protocols for all programs.
Monitor student compliance with required documentation (e.g., insurance, waivers, travel forms).
Assist in incident reporting and documentation.
Communicate emerging issues to the Assistant Director and support response efforts as directed.
Assist with general office coordination, including student workers, shared resources, and administrative processes.
Support special projects and departmental initiatives as assigned.

Requirements

What you’ll need

Bachelor’s degree required.
2–4 years of relevant experience in program coordination, higher education administration, or a related field.
Strong organizational and project coordination skills.
Excellent written and verbal communication skills.
Ability to manage multiple tasks and deadlines effectively.
Proficiency with standard office software (e.g., Microsoft Office Suite).
Student of Christian Science preferred
Supportive of Principia’s guiding statements as articulated here https://www.principia.edu/about/guiding-statements

Benefits

Comp & perks

Generous Employee Tuition Discount: Enjoy a 90% discount on tuition (pro-rated for part-time staff) for your eligible children enrolled from Pre-K3 through College (infant and acorn programs excluded).
Relocation: Principia provides a relocation imbursement of up to 12% of your annual salary, when moving from outside a radius of more than 50 miles
Professional Development: Access to learning opportunities, training programs, and career growth support.
Comprehensive Benefits: Learn more about all our benefits here, including comprehensive health, dental, and vision plans, paid time off, a 403(b) retirement plan with Principia matching, and more.

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Hard Skills & Tools

Program CoordinationLogistical ImplementationBudget ManagementDocument ManagementIncident Reporting

Soft Skills

Organizational SkillsProject CoordinationCommunication SkillsMultitaskingProblem-Solving