Prime Executive Office

Operations

• Manage the Chairman’s calendar, inbox, meetings, and travel logistics to maximize time for high-priority work.
• Prepare agendas, briefing materials, talking points, and follow-up documentation for key meetings and external engagements.
• Proactively solve problems, anticipate needs, and handle sensitive information with discretion.
• Maintain processes and documentation that keep the executive office operating smoothly.
• Lead or support ad hoc initiatives that don’t fall neatly into existing structures but are essential to advancing Chairman priorities.
• Oversee day-to-day operations of the organization, ensuring initiatives progress smoothly and key deadlines are met.
• Coordinate across teams/companies to ensure alignment, clarity, and accountability on projects and initiatives.
• Track organizational priorities and commitments, providing timely updates and status reports.
• Partner with other executive office staff to clarify roles, responsibilities, and workflow efficiencies.
• Conduct targeted research and connect the right people and resources for strategic initiatives.
• Identify opportunities to streamline processes, optimize operations, and improve organizational efficiency.
• Leverage technology, AI, and project management tools to strengthen decision-making and team productivity.
• Build and maintain the systems that enable the Chairman and team to focus on strategic, high-leverage work.
• Support a culture of continuous improvement, ensuring the organization operates at a high-performance level.
• Pilot new approaches, tools, or practices that enhance impact and efficiency.
• Support fund administration, compliance, and reporting, liaising with legal, finance, and back-office providers.
• Act as primary point of contact between the Chairman and portfolio company leaders, ensuring alignment, follow-through, and value-add initiatives.
• Coordinate communications and updates with portfolio companies, operating business Chairman's, and company partners.
• Facilitate investor and LP communications, including scheduling, materials preparation, and timely follow-up.

Executive Operations Partner