Senior Executive Assistant
Prime Coalition
full-time
Posted on:
Location: 🇺🇸 United States
Visit company websiteSalary
💰 $80,000 per year
Job Level
Senior
About the role
- Provide high-level administrative, operational, and project support to the Managing Director of Trellis Climate and the full Senior Leadership team
- Manage and maintain a complex calendar, including scheduling meetings, events, and travel
- Arrange and manage all aspects of travel, including flights, hotel accommodation, and ground transportation for senior leadership
- Prepare and edit correspondence, presentations, reports, and other documents for internal and external use
- Conduct research and compile data to prepare for meetings and special projects
- Coordinate and organize all logistics for meetings, including scheduling, agenda preparation, minute-taking, and follow-up on action items
- Assist the Trellis team in scheduling and logistics for team retreats and attend Trellis team meetings and in-person events (minimal travel, roughly quarterly)
- Support the Manager of Executive Office with task and project management on key projects and initiatives, ensuring deadlines are met and stakeholders are kept informed
- Remotely support logistics for Prime events, team off-sites, and senior leadership off-sites
- Submit and reconcile expense reports and review and submit invoices in a timely and accurate manner
- Update shared drive, reports, and other related documents in support of the Finance & Operations team
Requirements
- Bachelor’s Degree or equivalent work experience
- Previous experience as an executive assistant with a high level of responsibility
- Excellent organizational skills
- Proficiency with G-Suite (especially Gmail, Google Docs, Google Sheets, and Google Slides), Microsoft products (especially Word, PowerPoint, and Excel), Adobe, Asana, and Slack
- Familiarity with additional software platforms and the ability to come up to speed on new ones quickly
- Proficient with creating and managing project budgets, specifically travel and events
- Willingness to work occasionally in both Pacific and Eastern time zones (core hours 11 AM - 3 PM EST)
- Proficient in accounts payable and expense report software (Nexonia)
- Comfortable working in a fully remote environment