Preti Flaherty

Legal Assistant – Corporate Practice Group

Preti Flaherty

full-time

Posted on:

Location Type: Hybrid

Location: Portland • Maine • United States

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Job Level

Junior

About the role

  • Provide comprehensive administrative support to corporate attorneys, including scheduling meetings, maintaining calendars, coordinating travel, organizing and updating documentation files, and processing expense reports.
  • Manage and track multiple matters and advise attorneys / paralegals of upcoming deadlines, outstanding tasks, etc.
  • Organize and maintain electronic and physical real estate and corporate files.
  • Organize and maintain attorneys’ calendars and email folders.
  • Regular and professional communication with clients, local municipalities, registries of deeds; financial institutions, etc.
  • Proofread various documents such as Deeds, Mortgages, correspondence, etc.
  • Prepare probate forms, basic tax forms, correspondences, notices, and create packages of indexed documents, etc.
  • Serve as witness and/or Notary Public to in-person document executions.
  • Electronically search and file with the Registry of Deeds.
  • Provide general administrative support to attorneys and paralegals.
  • Assist with billing, time entry, and administrative tasks as assigned.
  • Support attorneys in preparing closing binders, transaction checklists, and signature packets.

Requirements

  • Associates degree plus a minimum of 1 year of professional experience or an equivalent combination of education (HS Diploma/GED) plus 2-3 years of professional experience working in a comparable administrative position.
  • Strong written and verbal communication skills with exceptional attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Excellent organizational skills and the ability to manage multiple projects and deadlines in a fast-paced environment.
  • Self-starter with strong initiative and the ability to work both independently and collaboratively as part of a team.
  • Interest in working for a law firm, preferably within the corporate or transactional practice area.
  • Commitment to discretion and integrity due to exposure to sensitive and confidential information.
  • Bachelor's Degree preferred.
  • Familiarity with document management systems is considered a plus.
Benefits
  • A collegial work environment where talent is nurtured, and professional growth is supported.
  • Competitive compensation and benefits package.
  • Exposure to sophisticated corporate, transactional, and tax work.
  • Opportunities to learn directly from experienced attorneys and staff.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportdocument proofreadingcalendar managementexpense report processingbillingtime entrypreparing probate formscreating indexed document packagesnotary publicdocument filing
Soft Skills
strong written communicationstrong verbal communicationattention to detailorganizational skillsability to manage multiple projectsself-starterinitiativeability to work independentlycollaborative teamworkcommitment to discretion
Certifications
Associates degreeBachelor's degree (preferred)Notary Public