Paralegal – Real Estate Practice Group
Preti Flaherty
full-time
Posted on:
Location Type: Hybrid
Location: Portland • Maine • United States
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About the role
- Assist with real estate transactions, including the preparation and management of due diligence files and reports, deal agendas, and draft legal documents based on criteria in Lender Commitment Letters
- File and record documents with the appropriate Registries of Deeds and track recording information
- Draft title policies , reports, endorsements, and other title-related documents
- Assist with completing title searches and obtaining supporting documents as needed
- Prepare and maintain closing checklists, deal timelines, and closing binders; coordinate signatures, notaries, and delivery of executed documents
- Draft and revise routine real estate documents from templates and attorney direction (e.g., deeds, affidavits , closing certificates, easements, lease-related documents, and lender forms)
- Assemble recording packages and post-closing deliverables; track recording confirmations and return of originals; organize and distribute final closing sets
- Review title commitments and title search results; assist with title objection letters, curative requests, and tracking satisfaction of title and survey requirements
- Support real estate finance matters by coordinating lender requirements, ordering/payoff statements, and assisting with closing documentation and disbursement instructions at attorney direction
Requirements
- 3 + years of experience as a real estate paralegal in a law firm , legal department , real estate brokerage, or title company
- Strong understanding of real estate transactions, including title and survey review, due diligence, and closing/post-closing processes
- Familiarity with recording requirements and practices, including preparing and submitting documents to registries of deeds and coordinating with title companies
- Experience with legal research tools and software (e.g., Westlaw, LexisNexis)
- Excellent written and verbal communication skills
- High attention to detail, exceptional organizational skills, and the ability to manage multiple priorities
- Ability to work independently and as part of a team
- Proficient in Microsoft Office and legal document management systems
- Strong problem-solving skills and the ability to think critically
- Ability to handle stressful situations and maintain composure in a fast-paced environment
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
real estate transactionstitle reviewdue diligenceclosing processeslegal document draftingtitle searcheslegal researchproblem-solvingdocument preparationrecording requirements
Soft Skills
written communicationverbal communicationattention to detailorganizational skillsability to manage prioritiesteamworkindependencecritical thinkingstress managementcomposure