Marketing Coordinator – Events

PrePass

Marketing Coordinator focused on event planning within PrePass's marketing team. Organizing trade shows, conferences, and internal events to enhance brand presence and customer experience.

Posted 7/28/2026full-timePhoenix • Arizona • 🇺🇸 United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in event planning and coordination, including logistics management, vendor communication, and marketing support. Proficient in maintaining inventory and organizing event materials while ensuring brand consistency across all marketing initiatives.

Highest-signal resume keywords

Event Planning & CoordinationStrong Organizational SkillsExcellent Written & Verbal CommunicationProficiency in Microsoft Office SuiteExperience with Project Management Software

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Event CoordinationLogistics ManagementMarketing SupportInventory ManagementB2B MarketingContent Management SystemsSocial Media MarketingTrade Show CoordinationTime ManagementAttention to Detail

Soft Skills

Team CollaborationIndependent WorkMulti-Priority Management

Tools & Technologies

Microsoft Office SuiteAsanaDigital Marketing Platforms

Industry Keywords

Event ManagementTrade ShowsConferencesSponsorshipsPromotional ItemsMarketing CollateralInternal CommunicationsEmployee Engagement

About the role

Key responsibilities & impact

**Event Planning & Coordination**
- Support the planning, coordination, and execution of trade shows, conferences, sponsorships, customer events, and internal company events.
- Partner with the Marketing Events Manager to execute successful events from planning through post-event wrap-up.
- Coordinate event logistics, timelines, registrations, shipping schedules, and vendor communications.
- Manage sponsorship deliverables, including gathering required information, coordinating internal approvals, and ensuring deadlines are met.
- Coordinate attendee registrations and internal logistics for employees attending conferences and events.
- Assist with on-site event setup, execution, and teardown as needed.
- Track event timelines, checklists, and deliverables to ensure projects remain on schedule.
- Coordinate with internal teams, vendors, venues, and external partners to support successful event execution.
**Event Logistics & Inventory**
- Own the organization, maintenance, and inventory of the event storage room.
- Prepare, pack, ship, receive, unpack, and organize trade show displays, promotional items, marketing collateral, and event materials.
- Maintain inventory of branded merchandise, event supplies, booth assets, and marketing materials.
- Monitor inventory levels and coordinate reorders as needed.
- Ensure all event materials remain organized, maintained, and event-ready.
**Marketing Support**
- Assist with event promotions, social media content, and digital marketing initiatives.
- Support the execution of marketing campaigns and internal communications.
- Ensure brand consistency across all marketing materials, presentations, signage, and event collateral.
- Write, review, and edit marketing, proposal, and event-related content for clarity and consistency.
- Maintain marketing collateral, presentations, photography, and other creative assets.
- Support internal initiatives that promote employee engagement and company culture.
- Recommend improvements to marketing and event workflows to increase efficiency.
- Assist with special projects and other marketing initiatives as assigned.

Requirements

What you’ll need

**Required**
- Bachelor's degree in Marketing, Communications, Event Management, Business, or a related field, or equivalent experience.
- 1-3 years of experience in marketing, event coordination, communications, or a related field.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities while maintaining attention to detail.
- Ability to work independently and collaboratively in a team environment.
- Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
**Preferred**
- Experience coordinating trade shows, conferences, corporate events, or sponsorships.
- Experience in B2B marketing or event coordination.
- Experience with Asana or other project management software.
- Experience with Content Management Systems.
- Familiarity with social media and digital marketing platforms.
- Experience in transportation or other B2B industries is a plus.

Benefits

Comp & perks

**How We Will Take Care of You**
- Robust benefit package that includes medical, dental, and vision that start on date of hire.
- Paid Time Off, to include vacation, sick, holidays, and floating holidays.
- Paid parental leave.
- 401(k) plan with employer match.
- Company-funded “lifestyle account” upon date of hire for you to apply toward your physical and mental well-being (i.e., ski passes, retreats, gym memberships).
- Tuition Reimbursement Program.
- Voluntary benefits, to include, but not limited to Legal and Pet Discounts.
- Employee Assistance Program (available at no cost to you).
- Company-sponsored and funded “Culture Team” that focuses on the Physical, Mental, and Professional well-being of employees.
- Community Give-Back initiatives.
- Culture that focuses on employee development initiatives.
- Company-wide bonus and commission plans.